Accounting and Operations Support Specialist

Overview

Accounting and Operations Support Specialist I

Rosemyr Corporation is a family-owned real estate investment company based in Henderson, NC. Visit us at  to check out the company’s portfolio and learn about the culture, history, and business operations.

Rosemyr is looking for someone with entry-level to mid-level bookkeeping, data analysis, report creation, and administrative experience to fill an immediate opening in Rosemyr’s Accounting Department. This is an in-person full-time position at our office in Henderson, North Carolina, with excellent benefits and opportunities for advancement. At least initially, much of the work of this individual will focus on supporting Rosemyr’s AA Self Storage division.

· General understanding of accounting and bookkeeping principles

· Strong analytical and data entry skills and an aptitude for numbers

· Keen eye for details and strong organizational skills

· Excellent written and verbal communication skills

· High level of computer and spreadsheet skills and the ability to master internal accounting systems and self-storage facility management software

· Ability and desire to work in a team-oriented environment, providing support and backup to colleagues and assisting with general administrative duties

· Ability and desire to advance quickly to take on more complicated and advanced work and more responsibility

· Undergraduate degree with focus on accounting and/or business preferred

· Proficient with Microsoft Windows, Word, Excel, Outlook, PowerPoint, One Drive, SharePoint, including working with formulas and functions in Excel.

· Proficient using modern web-based CRM, accounting and task management systems (examples: Yardi, Site Link, Asana, , Net Suite, Quickbooks, etc...)

· Proficient with Google Mail, Sheets, Calendar, and Drive

· Proficient with video conferencing applications (examples: Web Ex, Zoom, MS Teams, Google Meet, etc...)

· Proficient with business instant messaging systems (Web Ex, MS Teams, Slack, or similar)

· Proficient using modern office phone systems to manage and transfer phone calls (examples: Cisco, Ring Central, or similar)

Accounts Receivable

· Remote deposit of checks received at home office

· Verify automatic payments received and reconcile against bank ledger daily

· Post payments to tenant ledgers

· Monitor deposits made at all locations, reconcile daily

· Investigate and notify property manager, lease administrator, and/or location manager of any payment discrepancies, returned payments, etc.

· Miscellaneous tenant billings

Reporting

· Review all invoices, monitor due dates, discount opportunities, credits due, etc., and investigate billing discrepancies

· Collect reports and metrics from individual location to use to generate division-wide and company-wide reports

· Generate new custom reports from data in various company systems

Accounts Payable

· Review all invoices, monitor due dates, discount opportunities, credits due, etc., and investigate billing discrepancies

· Code approved payables to appropriate location and G/L account

· Process payments timely/setup and monitor auto payments

· Verify ACH/drafts and reconcile against bank ledger daily

· Maintain vendor files, including federal tax  #, contact info, certificates of insurance, etc.

General Accounting

· Monitor all bank activity daily

· Assist with month-end procedures

· Update spreadsheets used for importing monthly recurring journal entries

· Process 1099s and assist with other year-end procedures as needed

· Maintain spreadsheets used for tracking property tax expense/valuations and property insurance

· Bank account reconciliations

· GL account and other reconciliations

· Other duties as assigned

Operations

· Employee time clock corrections

· Review of utility invoices for company locations

· Ordering supplies for company locations

Office Administrative

· Answering the main office phone number (shared responsibility)

· Sending and receiving mail and shipments (shared responsibility)

· Greeting visitors to the office (shared responsibility)

Additional future duties may include…