Accounts Payable Specialist

Accounts Payable Specialist

Tom James Home Office – Accounts Payable Department

Tom James is the world’s largest manufacturer and retailer of made‑to‑order clothing and the engine behind one of the most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers—controlling the entire manufacturing process ‘from sheep to suit’—we offer unparalleled value to those with an eye for quality.

We are looking for a full‑time Accounts Payable Specialist to join our team. This person will be providing support to the Tom James Sales Professional Team.

• Pays vendors by monitoring discount opportunities, payment discrepancies and documentation.
• Charges expenses to accounts and cost centres by analyzing invoice/expense reports; recording entries in Excel spreadsheets.
• Processes invoices daily via coding and reviewing pre‑coded invoices along with entering vendor invoices into the accounting system.
• Verifies vendor accounts.
• Communicates with vendors, addressing inquiries, resolves payment issues while maintaining a positive relationship.
• Gathers W‑9 information from vendors, sets up new vendors and maintains AP database.
• Files and maintains Accounts Payable invoices.
• Approves and processes office supplies for retail offices.
• Other duties as assigned.

• Basic data entry skills
• Strong Microsoft Office, Internet, and email skills
• Good written and verbal communication skills
• Strong organization and planning skills
• Attention to detail and accuracy
• Assertive and results oriented
• Ability to learn quickly
• Regular, on‑site attendance required
• Maintains confidentiality

• At least 1 year of recent experience in accounts payable
• Excellent verbal and written communication skills required
• High School diploma, GED, or equivalent required

• Excellent Excel and other Microsoft Office skills.