Property Management Bookkeeper

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Paid time off
• Parental leave
• Vision insurance

Title:

Property Management Bookkeeper

Location:

Remote

Type:
Full-Time

Enjoy a fast paced career in real estate with a firm that has been named one of the "Top Workplaces". We are diverse, inclusive, hardworking and share a commitment to excellence.

We take pride in our work and we're seeking like-minded, self starters to positively contribute to our team atmosphere.

Responsible for end-to-end property management accounting operations, including bank reconciliations, owner and management payouts, vendor payments, reporting, audits, tax compliance, and system support across multiple trust and operating accounts. Ensures financial accuracy, regulatory compliance, and timely disbursements while supporting property managers, ownership, and leadership.

Banking & Reconciliations:

• Perform daily bank reconciliations across multiple operating, trust, and security deposit accounts
• Identify and correct discrepancies, transfer errors, missing items, and monitor for fraud
• Manage bank deposits and online banking platforms

Owner Accounting & Payouts:

• Coordinate and process monthly owner payouts across multiple scheduled rounds
• Track owner with holdings, contributions, reserves, and special payout terms
• Maintain owner ACH/wire details and post owner distribution entries

Management, Leasing, & Fee Processing:

• Process management fees, leasing fees, renewal fees, resident benefit packages, bank/tech fees, rentals, and service fees
• Track negotiated fees not automated in App Folio and apply credits as needed
• Coordinate transfers and ACH payments to FGPM, FGM, and related entities
• Reconcile Ramp credit card transactions and provide reporting to accounting

Vendor & AP/AR Management:

• Onboard vendors (W9, COI, banking) and manage vendor payments
• Record invoices, reimbursements, deposits, and payments in App Folio
• Support revenue share vendors and vendor inquiries

Reporting & Compliance:

• Publish monthly owner reports and prepare custom financial packets
• Prepare, file, and support 1099 and 1042 reporting; assist with year-end accounting
• Maintain security deposit registers, interest processing, refunds, and RLTO compliance

Audits & Controls:

• Conduct recurring audits (bank balances, autopays, reserves, move-ins/outs, onboarding, tax data)
• Perform CAM reconciliations, accruals, and monthly GL reconciliations

Property Lifecycle Support:

• Support property onboarding/offboarding, utilities, pre-existing balances, and accounting terms
• Assist with budgeting and special accounting projects

Systems & Administration:

• Serve as accounting support for App Folio and related PM software
• Assist with banking setup, payment cards, printers, and office supplies
• Train and oversee virtual accounting assistants and maintain training resources

Collaboration & Support:

• Work closely with property managers, owners, leadership, franchises, and accounting teams
• Respond to accounting requests, reversals, transfers, and special transactions

What We Offer:

• A vibrant team atmosphere and leadership that always has your back
• Full support from our dedicated supervisory staff and training managers. Our job is to ensure your success and happiness!
• Work from home schedule
• Health and dental insurance benefits
• Staff appreciation events, lunches and happy hours (if you are in the Chicagoland area)
• 401(k) retirement plan + matching
• Two weeks PTO, sick leave, and 10 paid holidays (including birthdays off)
• Salary: $50,000-$55,000

• 2 years of Accounting experience
• 1 year of Property Management Accounting experience
• Experience with Appfolio or equivalent property management software

This is a remote position.