Bilingual Legal Secretary​/Notary

Bilingual Legal Secretary / Notary

Department: Tribunal
Reports To: Judicial Vicar
Effective Date: October 1, 2025
Classification: Regular, Part‑Time, Non‑Exempt
Hours Per Week: 24

The Bilingual Legal Secretary / Notary provides clerical and administrative support to the judges of the Tribunal of the Archdiocese of Omaha. The legal sphere of this position is canon law, the legal system of the Catholic Church. Prior knowledge of canon law is not a prerequisite, but the individual will be expected to learn and assist the judges in carrying out various canonical processes, especially those related to the processing of petitions for the annulment of marriages.

• Answer incoming phone calls to the Tribunal from parties to cases, witnesses, priests, and others, responding to inquiries about trial processes and taking messages.
• Prepare case paperwork and letters in both English and Spanish as required by Tribunal judges for various types of tribunal cases.
• Serve in canonical roles of “auditor” and “notary” to assist judges in gathering information and testimony for formal marriage annulment cases.
• Prepare and send appeal cases to the Court of Second Instance.
• Schedule meetings and assist with calendar management for the Tribunal staff.
• Handle IT set‑up for Tribunal meetings.
• Move files annually from the Tribunal library to the archives.
• Update file drawers and labels in the Tribunal.
• Work with the IT department on transition to a new Tribunal database system.
• Scan and copy files.
• Translate English/Spanish documents.
• Transcribe verbal or recorded interviews.
• Perform other office duties as assigned by the Judicial Vicar or the judges.

• Fluent in both Spanish and English (reading and writing).
• Discretion and ability to keep knowledge gained from work in strict confidence.
• Excellent organization and priority‑setting abilities, with a high level of attention to detail.
• Proficient in Microsoft Word, Excel, Outlook, and basic office equipment.

• Active, practicing Catholic in full communion with the Catholic Church.
• High school diploma or equivalent required.
• Associate’s or Bachelor’s degree in Business or a related field preferred.
• Bilingual in both English and Spanish required.
• Applicable administrative experience required.
• Experience as a legal secretary and/or notary preferred.
• Current Nebraska Notary Public license or ability to obtain one within required timeframe.

• Routine office environment; ADA‑accessible building.

• N/A

Employees will have knowledge of the Catholic faith and a willingness to work for a Catholic, faith‑based organization. Employees will not publicly oppose the teachings of the Catholic faith or advocate positions in conflict with Catholic teaching. This requirement includes public speech, demonstration, and digital communications.