Payroll Benefits Specialist

Starting at $50,000 annually! Additional compensation considered with experience and educations! Position Summary:

Under general direction of the Chief People Officer, the Payroll & Benefit Specialist performs a variety of tasks associated with payroll administration including processing bi-weekly payroll, audits time entries and scheduling payments. They will be responsible for benefit enrollments in the carrier sites, open enrollment, and inquiries from employees. Maintains accurate electronic files and records including inputting or reviewing new hire information and requested changes.

The individual will be the organization’s subject matter expert with all payroll functions and will have working knowledge of benefits and HRIS administration. Other support functions include, but not limited to, COBRA, 401K, garnishments, filing, document organization and maintenance, data entry, and coordination of HR material, reporting and benefits.

• Process timely and accurate bi-weekly payroll using a payroll data system; track and verify a variety of payroll related information (e. g. time and attendance data, leave time-off accruals, direct deposits, benefit deductions, wage attachments & garnishments, loan balances, draws, etc.) to ensure accurate disbursement of funds and payroll
• Become a subject matter expert of the payroll system and ensure system is being maximized to meet all organizational goals
• Coordinate efforts between Payroll, Human Resources, and Accounting to validate new hire set-ups, benefit enrollment changes, terminations, payroll adjustments, and other related activities which impact payroll processing; scan, organize and maintain all necessary payroll and HR-related documentation. Ensure accuracy of all pay rates & time and develop and maintain audit system to regularly validate accuracy
• Maintain accuracy of vacation/sick time used in HRIS and reporting, running and disseminating accrual reports and balances
• Verify time sheets, vacation/sick leave and holiday pay for accuracy
• Set up benefit deductions and accruals according to organization policy
• Provide outstanding customer service by responding to payroll inquiries from employees and outside agencies, providing information or direction as needed, and researching and resolving discrepancies, payroll information and documentation
• Process final checks in a timely manner and in compliance with all Federal and State laws
• Process employee/employer contributions to Company 401K plan
• Maintain the validity and accuracy of the payroll system data and ensure all payroll transactions are compliant with Federal, State, and local laws
• Participate in developing department goals, objectives, and systems. Identify opportunities to increase operational efficiency and implement alternative methods. Document processes and procedures for functional backup and auditing purposes
• Interface regularly with HR and Accounting teams to recommend and participate in implementation of system changes
• Responsible for payroll reports, including but not limited to Quarterly tax, Year-End, and Multiple Worksite reports

• Administer enrollments and terminations for all employee benefit programs including 401(k) plan
• Assists with the new employee onboarding process
• Assists with open enrollment period. This includes preparation and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines
• Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees
• Assists with resolving discrepancies with carriers and payroll
• Administers online COBRA enrollments/changes
• Responds to and manages unemployment claims and workers compensation cases
• Establish ongoing relationship with Brokers

• Bachelor’s degree from an accredited College or University
• Three (3) or more years of work experience in non-profit agency operations. Ideal experience in the fields working with payroll, timekeeping, benefits, and employees at all levels
• Demonstrated organizational skills and project management abilities, attention to details and promptness
• Ability to work under time constraints in an accurate and orderly manner
• Ability to handle multiple tasks efficiently and organize work to meet deadlines
• Maintain employee and organization confidence by protecting human resources and payroll operations information
• Must be able to effectively navigate and function within a virtual environment
• Must be proficient in the use of Windows, Internet, Microsoft Suite (Microsoft Teams, Word, Excel, Outlook, Access or other database software proficiency), Zoom or other Virtual Meeting platforms, and Google Platform (Drive, Docs, Sheets, Slides)
• Ability to earn and maintain mandatory CPR & First aid certification
• Maintain a valid driver’s license and meet eligibility…