Project Coordinator

Description

Alff Co is a leading provider of nationwide facility management solutions, committed to delivering innovative, sustainable services tailored to the diverse needs of our clients. With a strong focus on quality, reliability, and customer satisfaction, we excel in all aspects of property maintenance and operations.

As part of our continued growth, we are seeking a Project Coordinator to join our construction team. This in‑office role, based at our Omaha headquarters, assists and supports Project Managers in executing construction projects with precision and efficiency. Responsibilities include project coordination, bidding, and administrative support, acting as a critical link between internal teams, subcontractors, and project timelines. This position reports to the Project Manager.

The ideal candidate is detail‑oriented, organized, proactive, and can work in a fast‑paced environment with a strong desire to learn and grow within the construction field. The ability to build relationships with internal and external customers is a must.

• Serve as the administrative backbone for the lifecycle of construction projects, including the preparation and organizing documentation.
• Support the Project Manager with progress reports, change orders, client and field communication, as well as estimation and bid submission.
• Assist in overseeing project planning, budgeting, scheduling, and execution to meet cost, time, and quality targets.
• Assist and organize subcontractor bids and proposals, administer contracts, and monitor purchase orders and invoice processing.

• Perform additional duties as assigned depending on the needs of the business.
• Serving as a champion of Alff Co values and professionalism by exceeding expectations in both areas.
• Weekends/nights may be required depending on business or project need.

Required:

• 2–3 years of related experience in project coordination, construction administration, or a similar support role.
• Strong organizational skills with a high focus on attention to detail with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills to effectively interact with internal teams and external partners. This includes knowledge of construction related documents and terminology.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); willingness to learn construction‑specific software.
• Self‑starter with a proactive approach to problem‑solving and a strong sense of ownership.

Preferred:

• Associate’s degree or related experience in Construction Management, Engineering, Business, or a related field.
• Experience using construction project management software such as Procore and Bluebeam.
• Familiarity with construction processes, bidding workflows, change orders, RFIs, and subcontractor coordination.
• OSHA 30 Certification is preferred.
• Team‑oriented mindset with a collaborative and professional approach.
• Alff Co supports continued professional growth by offering access to relevant coursework, certifications, and training opportunities to further develop skills in construction management and project coordination.

• Quick learning ability for new database programs, proficient navigation of communication such as basic knowledge of Salesforce and proficient in Microsoft Office applications, Teams, and SharePoint.

Equal Opportunity Employer/AA/Vets/ADA