Executive Assistant - Operations

Join our Team at the Omaha Housing Authority!

Are you passionate about making a real difference in the community? Do you thrive in a collaborative and supportive environment? The Omaha Housing Authority (OHA) is looking for a dynamic Executive Assistant - Operations to help us fulfill our mission of providing safe and affordable housing.

Founded in 1935, the Omaha Housing Authority is a nonprofit government agency committed to enhancing the quality of life for low and moderate-income individuals. With over 2,700 public housing units and up to 4,300 Housing Choice (Section
8) Vouchers, we work diligently to ensure our residents have access to safe, sanitary, and affordable housing.

We offer a comprehensive benefits package that includes:

• 17 paid holidays, including your birthday, a floating holiday, and a self-care day
• 12 days of vacation and 12 days of sick leave per year
• Medical, dental, and vision benefits start the 1st of the month following date of hire
• Life Insurance, Health & Dependent Care FSA, Met Life Voluntary Insurance, and Pet Insurance
• 401(a) retirement plan with a 5.5% match and 457 compensation plan

• Teamwork: We work together to achieve our goals.
• Welcoming: We create a supportive and inclusive environment.
• Actively Listen: We focus, clarify, and communicate next steps.
• We Build Trust: We do what we say we will do and assume good intent.
• Diverse, Inclusive & Equitable: We embrace all identities and backgrounds.
• De-Escalation: We manage conflicts calmly and effectively.
• Exceptional: We strive for excellence in all we do.
• Self-Care: We believe in the well‑being of our team and ourselves.
• Share Power: We empower each other and our community.

$49,985 – $72,480

The Executive Assistant to Operations role provides high‑level administrative, operational, and project coordination support to the Chief Operating Officer (COO). This position ensures smooth administrative operations across departments, supports organizational initiatives, and facilitates communication between the COO, residents, staff, external partners, and regulatory bodies. The role requires exceptional organizational skills, the ability to manage complex workflows and priorities, strong written and verbal communication, and the judgment to operate with a high degree of discretion, professionalism, and urgency.

• Manage the COO’s calendar, scheduling, correspondence, and meeting logistics with a high degree of accuracy and confidentiality.
• Receive, review, and route incoming communications; ensure timely response to inquiries from internal and external stakeholders.
• Compile data from departments and prepare summaries, briefings, and background materials for the COO and department directors.
• Maintain organized digital and physical filing systems consistent with HUD, NSPIRE, and OHA documentation requirements.
• Prepare, edit, and distribute correspondence, memos, presentations, and reports.
• Attend meetings as assigned; prepare accurate, concise, and timely meeting minutes and action‑item follow‑up lists.
• Serve as back‑up to the Executive Assistant to the CEO, providing coverage and support as needed.

• Coordinate cross‑departmental project workflows; monitor progress, track deadlines, and ensure follow‑up on assigned tasks to support timely completion.
• Assist in compiling and preparing weekly, monthly, and quarterly operational reports, including HUD‑required submissions and internal performance metrics.
• Support process improvement efforts by gathering data, monitoring outcomes, and helping develop recommendations.
• Maintain logs, dashboards, or operational metrics as assigned.
• Coordinate procurement of office supplies, equipment, furniture, training registrations, and travel arrangements; track inventory and purchasing needs in accordance with procurement policy.
• Provide general administrative support for operational initiatives, special projects, and organizational priorities assigned by the COO.

• Respond to routine inquiries from residents, community partners, or public…