Administrative Specialist; Omaha

If you picture yourself doing great things that make a difference in the lives of others, Turner is the place to be. Turner Construction is an industry leading commercial construction general contractor with a 120-year history spanning iconic projects around the globe, including 10 of the world's 100 tallest buildings.

Turner's Omaha office values relationships with trade partners, local businesses, and non‑profit organizations, reflecting and reinforcing our commitment to Nebraska and local communities. Omaha's current working portfolio includes everything from data centers and elaborate pharmaceutical renovations to commercial spaces.

Turner is committed to sustaining a diverse, equitable, and inclusive environment where everyone feels connected, sees themselves represented at all levels of the company, and feels supported to reach their ultimate potential. Turner builds some of the most ambitious projects in the world. The technical expertise of our people makes us a recognized leader in many markets. Our projects are well known.

Our people set us apart. We inspire greatness. Can you picture yourself at Turner? If so, apply and let's do great things together!

This is not a remote/hybrid position and will be based in a Turner office or project location.

Perform daily administrative tasks and services to facilitate work for functional business team (e.g., Procurement department).

• Provide professional customer service and positive interactions while processing day‑to‑day administrative items and supporting local business unit function (e.g., Procurement department).
• Perform administrative services including processing mail, overnight mailings, photocopying, filing, manage phone list, process invoices, and order supplies and stationery.
• Edit and assemble documents and reports.
• Engage professionally with others to address and discuss information and assist with general inquiries; provide appropriate escalation.
• Develop general knowledge of contract documents, understand contract types, and select correct contract forms to support Procurement activities.
• Generate contracts within Procurement module system of record (e.g., SAP) and ensure accuracy of details.
• Upload documents into Docu Sign system, maintain subcontractors' updates, and track through to completion while maintaining executed contracts.
• Maintain organized filing system and coordinate document retrieval.
• Track Certificate of Insurance (CoI) renewals and maintain up‑to‑date documentation and details in system of record.
• Assist in development of bid lists for trade items, coordinate pre‑bid meetings, may distribute bid documents, and assist in receiving bids.
• Assist in preparation of assigned spreadsheets to confirm bidder compliance with contract documents (may include scope requirements, quantities of key materials and labor, alternates and unit pricing, schedule and logistic plans, labor costing (e.g., Prevailing Wage, Davis Bacon), underrepresented business enterprises (UBE) or other business classification requirements, insurance and bonding requirements, along with any other project‑specific needs).
• Conduct prequalification research and follow‑up with subcontractors to assist in completion of prequalification process.
• As directed, contact vendors and subcontractors during bidding phases to determine coverage of trade items and identify problems and forward to Procurement Agent.
• Receive questions from bidders and obtain clarification through Procurement Agent (or bid period Request for Information (RFI) Lead) and forward answers to bidders.
• Track and request missing or expiring insurance, verify insurance requirements for compliance with agreements, and follow‑up with stakeholders as required until resolved.
• Proofread work before presenting to Procurement Agent/Manager for signature.
• Compile and route agreements for execution using Docu Sign system.
• Release and update contract and insurances; update halt codes within Procurement database as directed.
• Organize Procurement documentation for distribution and filing.
• Organize local distribution and storage of executed contracts, agreements, and related documents in shared document…