Administrative Assistant

Description

• Time back in your day
• Flexibility that fits your life
• Paid time off
• A fun, collaborative environment
• Support for continued learning and career growth
• A company that values trust, balance, and bringing your whole self to work

Are you a highly organized professional who thrives on keeping things running smoothly? Do you enjoy juggling multiple priorities, supporting teams, and ensuring no detail falls through the cracks? We’re looking for a proactive and detail-oriented Administrative Assistant to provide administrative support across multiple departments. This role is ideal for someone who takes pride in precision, enjoys collaborating with internal partners, and can confidently manage a variety of responsibilities in a dynamic environment.

You will…

• Serve as a central resource for administrative requests across multiple departments
• Provide comprehensive clerical support including processing incoming and outgoing mail, electronic document distribution, printing, copying, scanning, document preparation, and coordinating large mailings
• Maintain organized and up-to‑date files, records, and documentation systems
• Complete and track monthly office expense reports
• Assist with special projects and additional duties as assigned

• Act as a primary point of contact by professionally answering and routing incoming calls through the main switchboard
• Schedule meetings, coordinate calendars, reserve conference rooms, and support event logistics
• Collaborate closely with internal partners to ensure deadlines and priorities are met

• Assist with planning and execution of hosted events, including managing guest lists, invitations, venue preparation, and on‑site event production
• Provide backup support to members of the Administration team as needed
• Occasionally support extended hours for special events

• Handle highly sensitive and confidential information, including Protected Health Information (PHI), with discretion and integrity
• Maintain regular and consistent attendance and uphold workplace policies, safety standards, and security procedures

While we expect a lot from our employees at FNIC, we believe in giving just as much in return. Here’s what you can expect when you join our team:

• Competitive Hourly Pay: We offer competitive hourly wages based on experience, skills, and role responsibilities.
• Comprehensive Benefits Package: Medical, dental, and vision coverage, HSA with employer contributions, 401(k), employer‑paid disability, and life insurance.
• Paid Time Off You Can Count On: PTO starts at 3 weeks per year, giving you time to recharge, take care of life, and truly unplug. In addition, we offer flex scheduling, allowing you to flex up to a half day each week without using PTO—so you can better manage appointments, personal needs, and work‑life balance.
• Comfortable & Inclusive Workplace: Dress for your day and feel supported, bringing your whole self to work in a respectful, team‑oriented environment.
• Opportunities to Learn & Grow: We offer tuition reimbursement and on‑the‑job learning to help you build skills and explore future career paths within FNIC.
• Support Beyond the Job: Mental health resources through our EAP, access to fitness options, and a fun, people‑first culture with team events and engagement activities.

You have to have…

• High school diploma or equivalent required
• Two (2) to four (4) years of experience in general administrative support
• Associate’s degree preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Outlook
• Comfortable using office equipment including computers, copiers, phones, and related technology

• Exceptionally detail‑oriented with strong organizational skills
• Skilled at managing multiple priorities without sacrificing accuracy
• A confident communicator with excellent verbal and written skills
• Service‑minded with a strong customer‑first approach
• Able to build and maintain positive working relationships across teams
• Reliable, dependable, and committed to maintaining high standards