Parish Office Administrative Assistant

St. Stephen the Martyr Parish (Omaha) – Omaha

Full-Time

Name of Facility: St. Stephen the Martyr Catholic Church
Address: 16701 S St, Omaha, Nebraska 68135

The Parish Office Administrative Assistant is responsible for providing administrative functions to ensure efficient operation of the parish office and has exceptional organizational and project management skills. As a visible representative of the parish this position will need to put the mission of the parish first in all actions and communications with others. The Administrative Assistant will create a positive environment with an energetic personality for priests, parishioners, and staff members.

This position must maintain confidential parishioner records and the discernment to know what must be kept confidential.

• Answer all incoming calls with a professional, friendly approach and maintain the phone system’s auto attendant by making changes to the menu as required for Holy Days and holidays.
• Receive visitors in a welcoming and courteous manner.
• Compile and maintain permanent parishioner files and sacramental records for each parish family and keep the mailing list up to date.
• Provide registration packets and tours as well as answer any questions for new parishioners.
• Prepare all required Archdiocesan Census and Pastoral Reports and submit a list of new parishioners, address changes and families leaving our parish on a monthly basis to the Archdiocese and the business office.
• Maintain bulletin boards and kiosks in the gathering space.
• Provide support for pastor and associate pastors as needed.
• Purchase office supplies as requested and maintain office supply inventory.
• Process incoming and outgoing mail.
• Support the business office including but not limited to the following monthly reports:
  • Maintain postage accounts.
  • Maintain petty cash account.
  • Prepare Mass stipend report.
• Schedule, record payments and celebrant information and communicate weekly Mass Intentions to appropriate people.
• Other duties as assigned.

• Must be able to foster a culture of customer service, collaboration and Christ-like behavior with a special emphasis on the virtues of faith, hope, and charity.
• Must have the knowledge and ability to use various programs and tools necessary to effectively and efficiently communicate and support the operations of the church.
• Must have solid interpersonal, written and verbal communication skills, and the ability to nurture relationships across the parish and community.
• Must have broad business and office management skills.

Hours of Work: The Parish Office Administrative Assistant will be expected to work the normal business hours of the Parish Office 8:30 a.m.–4:30 p.m. Monday‑Friday. In addition, to work after normal business hours when necessary and/or at the supervisor’s request.

Work location: In person.

• Position requires practicing Catholic.
• High School Diploma or equivalent.
• Experience in nonprofit, parish, or school operations is desired, but not required if there are compensating skills and experiences.

Submit Resume and two references to:
Erin Finken (SSM Director of Operations) – e.finken