Office Specialist

Office Specialist

Join the dynamic team at the State of Nebraska’s Department of Health and Human Services (Omaha State Office Building), Division of Public Health, as a full‑time Temporary Office Specialist.

• Organize and scan archived and current licensing paper files for conversion to electronic files. Format and upload newly created electronic files onto the licensing database.
• Work with statewide licensing staff to transfer paper files for conversion to electronic files.
• Provide coverage for Office Technician: answering phones, assisting walk‑ins, processing and uploading licensing documents to the public website.
• Provide coverage for Office Specialist positions.

Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

• At least 1 year office experience.
• Experience with Office Equipment primarily scanner/copiers.
• Knowledge of Microsoft Office Suites.
• Familiarity with confidentiality practices such as HIPAA.

• Knowledge of general office procedures, data entry, and recordkeeping.
• Familiarity with confidentiality practices such as HIPAA.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with attention to detail.
• Clear and professional communication, both written and verbal.
• Ability to manage time, meet deadlines, and work independently.
• Comfortable adapting to new systems and changing priorities.
• Able to handle sensitive information with care and discretion.

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation. Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit:
State of Nebraska Benefits.

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex, age, national origin, disability, marital status or genetics.

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Applications No Longer Accepted On 01-22-2026.