Real Estate HighLevel Executive Assistant

Prairie & Pine Real Estate Group at One Realty Group, Sterling is hiring a High‑Level Executive Assistant to support a high‑performing real‑estate team. This role is ideal for someone who loves building systems, improving processes, and helping agents and the team thrive. As a High‑Level Executive Assistant, you’ll oversee daily operations, workflows, marketing, and agent support, ensuring efficiency and consistency across the team.

This is a hands‑on, leadership‑focused role where your ideas and initiative directly shape the success and growth of the business.

• $55,000–$65,000 base salary
• Bonus opportunities
• Paid Time Off (PTO)

• Build, improve, and manage systems for agent onboarding and training, listings, marketing, and brand presence, client care and event coordination, internal communication and team standards, and CRM/database management and reporting.
• Maintain and update the Operations Manual and Agent Training Procedures.

• Guide and support agents in workflows, tools, and best practices.
• Assist with meeting preparation, agenda structure, and team communication.
• Partner with leadership to identify needs, streamline processes, and raise performance standards.
• Support coordination with the team’s Executive Assistant and full‑time TC VA.

• Oversee marketing materials, flyers, listing packages, and digital content.
• Manage social media systems and ensure brand consistency.
• Bring new ideas to elevate visibility, engagement, and client experience.

• Manage office tools, technology, and vendor relationships.
• Support financial systems such as budget tracking, reporting, invoices, and commission details.
• Ensure smooth operations across multiple areas of the business.

• Real‑estate experience or an active license preferred.
• Strong experience building, managing, and improving systems.
• Creative, motivated, and naturally proactive.
• Excellent communication skills—written and verbal.
• High attention to detail paired with flexibility when needed.
• Ability to manage multiple projects, prioritize effectively, and meet deadlines.
• Calm and steady under pressure, with a service‑based mindset.
• Leadership qualities with the ability to guide both admin and agents.
• Strong judgment, accountability, and follow‑through.