Records Manager​/Public Records Officer; Management Analyst

Schedule:

8:00 am to 5:00 pm Monday‑Friday. Flexible start and end times are available. You will be expected to adjust schedule and work as needed to meet business demands and deadlines. This position is available for flexible work schedule and partial remote work with prior approval. Position requires light travel that may include traveling between other state agency locations, state records center, and/or records officer meeting locations.

The cultural and historic resources of a community tell the story of its past, a past that makes any single community distinct from all other places. From lumber mills to schools, sacred landscapes to archaeological sites, rustic cabins to office towers, our historic and cultural resources provide everyone with a tangible link to persons and events that have shaped our communities and ourselves.

Preserving these physical reminders of our past creates a sense of place, the result being an environment that instills civic pride and community spirit.

By preserving significant cultural and historic resources, we are able to learn from past achievements (as well as mistakes) in order to improve, enrich, and even enliven, the Washington state that is passed to future generations. To learn more about the vision and role of historic preservation in the State of Washington, download our current Statewide Historic Preservation Plan (Download PDF reader).

In this position, you will serve as both the Public Records Officer and Records Manager. This position functions as the Public Records Officer for DAHP and ensures all data collections are in compliance and meet the requirements established under both state and federal laws. You will be responsible for archiving archaeological site forms, cultural resource survey reports and historic property forms in both electronic and paper format;

imaging all cultural resource forms and reports; developing and administering DAHP databases; and providing cultural resource information to the public and consultants upon request. You will consult with other DAHP supervisors to advise them of when staff are not meeting their record‑keeping responsibilities under DAHP policy and state and federal law.

• Respond to inquiries regarding public disclosure requests and records management issues.
• Direct staff on how and when to compile and assist with filling public records requests.
• Ensure compliance on a timely basis with the State Public Records Act and Section 304 of the National Historic Preservation Act; coordinate with State Archives to ensure that cultural resources data is properly archived and protected.
• Consult with the Director, Attorney General’s Office, and staff on questions and issues related to public records requests.
• Implement and update the agency Records Retention Schedule as needed.
• Serve as an effective practitioner in public disclosure law—provide consultation, interpretation and advice to the agency regarding public records disclosure. The position is an expert on Washington’s Public Records Act and the case law interpreting that law and provides expert advice on which records exemptions may be applicable.
• Provide consultation, analysis, research, and policy recommendations to advise and support management in matters that implicate agency disclosure, transparency goals and supporting legislation.
• Statewide issues may include advising and coordinating agency’s positions on transparency, privacy and compliance with the PRA (42.56 RCW).
• Review legislation, statutes and agency documents to identify implications and consequences that may create or affect agency disclosure obligations.
• Receive and provide training on records management issues; stay current on public disclosure laws and litigation.
• Evaluate employee performance and prepare performance appraisals and provide professional development opportunities.
• Resolve staff issues in a positive manner, recognize employees, and counsel employees in work‑related activities.
• Administer a uniform filing system and documents retrieval for the agency.
• Ensure that the records storage spaces are organized, secured, and maintained.
• At least…