Document Control Clerk

Overview

The Document Control Clerk is a crucial support role responsible for the systematic management, tracking, and organization of all controlled documents and data related to quality, compliance, and operational processes. This position ensures data integrity across key databases (including QT9 and Oracle) and provides administrative support for audits, investigations, ordering, and reporting.

• Assist in the creation and updating of controlled documents.
• Manage and maintain the QT9 database system.
• Process company and foundry Scrap data within Oracle.
• Aid in the creation of databases and reports using tools such as Excel, PowerPoint, and Visio.

• Keep detailed track of Corrective Action Reports (CARs) due dates.
• Aid with data entry for investigations and notes.
• Monitor document approval status and escalate when completion deadlines are not met.
• Enter internal audit records into QT9 and manage associated data entry upon completion.
• Enter data for customer claims into the designated tracking file.
• Perform in-process audits as required.

• Provide reports for process performance as directed by management.
• Assist with data entry from Material Review Board (MRB) meetings.
• Support the ordering of parts and equipment.
• Contact vendors to obtain quotes and check the status of orders as requested.
• Schedule meetings as requested.

• Proficiency in Document Control Systems:
  Demonstrated experience managing and maintaining document control processes.
• Database Management
  
  Skills:
  
  Experience utilizing enterprise resource planning (ERP) systems such as Oracle and quality management software like QT9.
• Software Fluency:
  High proficiency in Microsoft Office Suite, specifically Excel and PowerPoint, as well as Visio for report and database creation.
• Organizational and Tracking
  
  Skills:
  
  Exceptional ability to track deadlines, monitor approval statuses, and manage detailed data logs (e.g., CARs, claims, audits).
• Attention to Detail:
  Meticulous approach to data entry and document review to ensure accuracy and compliance.
• Communication:
  Effective communication skills for escalating issues, contacting vendors, and participating in meetings.