Accounts Payable Specialist

Ledgent is hiring immediately in Tampa, FL!

Full-Time | On-site

$57,000-$67,000/yr

About the Role
We are seeking a detail‑oriented and highly organized Accounts Payable Specialist to join our elite client in Tampa. In this role, you will be responsible for accurately processing invoices, maintaining vendor relationships, supporting month‑end close activities, and ensuring clean and compliant accounts payable records. The ideal candidate thrives in a fast‑paced environment, communicates professionally, and enjoys solving problems with accuracy and efficiency.

What You’ll Do

Invoice Processing & Documentation

• Process invoices with correct vendor information, locations, and GL coding.
• Verify purchase orders, approvals, and supporting documentation.
• Manage and document invoices in financial and document management systems.
• Process utility invoices and time‑sensitive vendor payments to avoid service disruptions or missed discounts.

Review & Reconciliation

• Review daily invoice exceptions such as duplicates, corrections, or items requiring further review.
• Research aged payables and resolve discrepancies, especially during month‑end close.
• Review purchase orders for accrual purposes.
• Review and code daily transactions.
• Complete quarterly reconciliation and cleanup of parts, materials, or sublet schedules.

Month-End Responsibilities

• Prepare and reconcile aging reports, identifying and resolving items aged over 90 days.
• Create and post journal entries with accuracy.
• Maintain organized and audit‑ready documentation.

Collaboration

• Communicate professionally with vendors, internal departments, and AP leadership.
• Support process improvements and assist with special projects as needed.

Qualifications

• Experience in Accounts Payable or a similar finance role.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Knowledge of invoice processing, purchase orders, and basic accounting principles.
• Experience with ERP or financial systems
• Strong communication and problem‑solving skills.

Why You’ll Love This Role

• Collaborative, supportive team environment
• Opportunities for growth within finance and accounting
• Meaningful work that supports accurate financial reporting
• Fast‑paced and engaging day‑to‑day responsibilities

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.