Event Producer

Job Title:

Event Producer

Reporting to:
Head of Events

You’ll help take ideas from first conversation to show-day reality. Shaping, planning and delivering events that feel cool, considered, confident and anything-but-ordinary.

• Being a reassuring, switched-on first point of contact for clients. Listening properly, asking better questions, and shaping clear briefs for the Gustaf team and our trusted partners.
• Turning those briefs into compelling event ideas that actually deliver what the client wants. And often a lot more.
• Finding the right venues. The ones that fit the brief, the mood and the moment. Not just the ones that happen to be free.
• Building detailed, well-thought-through budgets, and being comfortable talking clients through the numbers.
• Creating proposals that are clear, confident and persuasive. Then presenting and pitching them through to contract.
• Researching, negotiating and working closely with suppliers from start to finish. Across costs, contracts, briefs and on-the-day delivery.
• Owning the full production of your events, end to end. No dropping balls. No disappearing when things get tricky. And they will from time to time.
• Taking proper responsibility for how your clients’ events land. Keeping things calm, organised and on track.
• Making sure every event runs smoothly for clients, venues and suppliers. Strong attention to detail. Clear, regular communication.
• Using Gustaf’s planning tools and processes properly. Project plans, status reports and event documentation done well and on time.
• Staying curious about production, entertainment, catering and new ideas. Knowing what’s worth recommending and what isn’t.
• Building great client relationships over time. Trust, clarity and follow-through matter here.
• Showing up in a way that makes Gustaf better. Pitching in, backing the team, and doing things with care and intent.

• You don’t need to know it all on day one.
• What matters most is how you think, how you treat people, and how you show up when things get busy.
• We can teach tools, processes and specifics. We can’t teach curiosity, good judgement or a positive, can-do attitude.
• If you’re fired up by variety, momentum and responsibility, and you take pride in doing the work properly, you’ll probably feel right at home at Gustaf.

No two days at Gustaf are the same. Things move fast here, so this isn’t a box-ticking role.

We’re after someone flexible, proactive, and happy to muck in wherever needed.

Gustaf might only be 5 years old, but don’t be fooled by our youthful good looks.

With decades of collective experience creating unforgettable creative events for some of the world’s biggest brands, boosting employee engagement, and generally getting teams feeling great (and performing even better) – we’re just good at hiding the wrinkles.

What you’re letting yourself in for

At Gustaf, our enemy is ordinary. Anyone can do ordinary. Most do. We’re after different.

A switched-on, tuned-in Event Producer who’s mad for creating shared experiences that cause goosebumps. Not saying we don’t need a seriously safe pair of hands. We do.

Clients will trust you to be all over the detail, start to finish.

They’ll love how well you totally get what they’re aiming to achieve.

When it comes to planning you can budget to the penny, time to the second. You’re a natural at getting the best from your team, partners and suppliers.

You make sure the right people and the right things are in the right places at the right time. Working at a blistering pace doesn’t faze you in the slightest.

Oh, and you’ll already have a few years or so of event experience behind you.

So, if you live for bringing epic ideas to life while bringing massive smiles to faces, and being highly organised with meticulous attention to detail, this could well be the role for you.

• Already got event agency experience? That’s a big tick in a box
• Knowledge of Canva and Google Drive is a bonus.
• Spotting the little things - excellent verbal and written communication skills and attention to detail.
• Want to tell us all about the events…