Assistant City Clerk

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Full Time

Are you detail-oriented, organized, and passionate about serving your community? The City of Olathe is looking for a dynamic and dedicated individual to join our team as an Assistant City Clerk. As an Assistant City Clerk, you’ll play a crucial role in maintaining the integrity and accuracy of city records, supporting the city operations, and ensuring excellent public service.

Compensation for the role is between $54,080 - $62,700 per year based on a number of factors including but not limited to education and relevant work experience.

For more details, review the full job details and requirements below.

The Assistant City Clerk is responsible for record management, licensing, and permitting responsibilities of the City Clerk’s office. This role performs a variety of highly responsible, professional, and complex technical duties in the City Clerk’s Office.

• Reviews applications and makes recommendations to the Governing body; manages and oversees the coordination of the City’s record management system to ensure compliance with appropriate guidelines; performs a wide variety of complex, responsible, and confidential administrative and statutory duties.
• Attends City Council meetings and prepares minutes and summaries; coordinates and prepares the City Council agenda packet and distributes accordingly.
• Provides a high level of customer service by responding to and resolving customer response system inquiries and open record requests; ensures compliance with Kansas Open Meeting requirements.
• Manages and ensures compliance with legal publication requirements; coordinates with departmental staff to timely file statutory bonds and other documents with the County; facilitates proper filing for project exemption certificates.
• Researches and prepares a variety of complex reports, letters, memoranda, forms, resolutions, ordinances, and agreements; reviews, conducts research, and summarizes information and assists in the preparation of related reports and correspondence; compiles data for special projects; collects and assembles data and background materials for a variety of reports.

Four or more years of increasingly responsible experience in a city clerk office is preferred along with demonstrated experience working with confidential information.

Completion of the Kansas Municipal Clerk Institute preferred or being able to complete the courses within 5 years of hire. Course work in public or business administration or related field is preferred. Additional relevant experience may substitute for education.

Prefer Kansas Certified Municipal Clerk (through CCMFOA) and/or Certified Municipal Clerk (through IIMC) t obtain both certifications within five years of hire;
Notary Public Commission or ability to become a Notary within 6 months of hire.

Proficiency with verbal and written English language is required. Additional proficiency with Spanish and American Sign Language is preferred.