Office Administrator

We’re a fast-growing home improvement contractor in South Olathe looking for a sharp, reliable Office Administrator to keep our front office running smoothly.

This role is ideal for someone who thrives on structure, accuracy, and ownership. You’ll be the first voice customers hear when they call, the key point of contact for our sales team, and the person who makes sure schedules, payments, and paperwork stay on track.

• Greet visitors and handle front‑desk operations with a friendly, organized approach
• Serve as the primary communication link between the sales team, canvassers, and customers
• Send estimates, confirmations, and updates to customers
• Manage appointment scheduling and calendars for 3+ sales agents

• Maintain accurate customer records and project details in Excel and CRM
• Track job status, quote follow‑ups, and scheduled appointments
• Organize and maintain filing systems, both digital and paper‑based
• Handle light HR onboarding support (help with new hire paperwork, file management, etc.)
• Assist with payroll documentation support and personnel records
• Create and send invoices in Quick Books
• Track expenses and maintain clean financial records
• Assist in organizing receipts, vendor payments, and reconciliation reports
• Enter job costs and support monthly reporting in coordination with ownership

• 2+ years proven experience in an administrative, clerical, or office manager role
• Strong Excel skills (must be confident with filters, formulas, and accurate data entry)
• Quick Books experience required
  —especially invoicing and expense tracking
• Excellent phone and written communication skills
• Strong organizational habits and attention to detail
  —you keep systems clean and current
• Ability to juggle priorities and manage time independently
• Experience with managing calendars and coordinating multiple schedules
• Bonus if you’ve worked in construction, home services, real estate, or insurance

• Consistent weekday hours (8–5) with rare weekends
• Competitive hourly pay in line with your skills
• Respectful, fast‑moving work environment
• Ownership that values your input and accountability

If you’re the kind of person who double‑checks everything, communicates clearly, and keeps things organized no matter how busy it gets — we’d love to hear from you. For an added bonus, include the word ORGANIZED when you reach out.

Entry Level

Full‑time

Administrative