Health Information Manager

Role and Responsibilities

Responsible for directing, planning, coordinating, and administering the medical records program of the hospital.

• Responsible for supervising and managing department operations and managing the function of utilization review as required by public law and any other agencies.
• Work is performed in accordance with hospital rules and regulations, the Joint Commission on Accreditation of Hospitals (JCAH), the state Board of Health (BOH), and state statutes of privileged information.
• The position reports to the Director of Finance and supervises the Assistant Director of Medical Records, Utilization Review (UR) Coordinator, and Medical Records employees.
• The Medical Records Director also interacts with administration, physicians, and other department personnel, particularly the nursing service and business office, department directors, other health providers, third-party payors, attorneys, and JCAH and state BOH surveyors and the hospital attorney.
• Responsible for meeting the requirements of the state BOH and JCAH for the Medical Records Department.
• Ensures that medical records are complete and accurate, and conform to accepted JCAH and state BOH standards, reporting to the Medical Records Committee of the medical staff any variations noted and new regulations or requirements, in accordance with standard Medical Records practices.
• Supervises the checking of charts for deficiencies. Reports physicians with delinquent charts according to the medical staff bylaws. Reports incomplete and delinquent charts to the Medical Records Committee and chairperson.
• Supervises and coordinates the activities of personnel engaged in all medical records functions, such as compiling, analyzing, coding, indexing, and filing of permanent records of patients, including microfilming.
• Trains personnel in coding, indexing, filing, preparation and display of information, transcription, medical terminology nomenclature and classification of diseases, and computer services, including such related matters as hospital organization, goals, policies and practices, and medical records ethics. Periodically may be requested to provide other employees in the hospital with medical terminology classes.
• Supervises and monitors the release of confidential information in accordance with rules and regulations, federal regulations, and state statutes of privileged information for requests from insurance companies, attorneys, patients, and subpoenas.
• Responsible for compiling statistical information and registers pertaining to the Medical Records Department, Ancillary Services, and other hospital statistical information as assigned or requested. Supervises and coordinates the preparation of statistical information for the medical staff, medical staff committees, accreditation agencies, state agencies, and the administration.
• Participates and represents the Medical Records Department in various hospital committees and medical staff committees as assigned.
• Informs medical staff committees of requirements or new regulations of the JCAH, state BOH, or other regulatory agencies.
• Responsible to appear in court upon receipt of a subpoena to testify to the authentication of medical records. Abides by the state peer review statute.
• Monitors and oversees the requisition of supplies for the Department. Responsible for recommending equipment needs to ensure efficient handling of responsibilities.
• Responsible for the distribution in changes of workloads, hours, overtime hours, salary adjustments, and evaluation of employees. Also is responsible for the preparation of the Payroll Hours Analysis Report.
• Manages computer services such as the abstracting service and the tumor registry.
• Responsible for the surveillance of communicable diseases and reporting to the state BOH through the Infection Control Officer.
• Responsible for reporting vital records such as birth certificates and death certificates to the state BOH (upon request only).
• Responsible for the management of the utilization review requirements of the medical staff and hospital to meet state BOH, JCAH, and intermediary regulations.
• Responsible for knowing the requirements of utilization…