Criminal History Specialist

Job Posting Title

Criminal History Specialist

308 STATE BUREAU OF INVESTIGATION

State Bureau of Investigation

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full time

Regular

Level I - $47,420.58
Level II - $51,514.11
Level III - $54,089.82

This position is located in the Correlation Services Unit (CSU) in the Information Services Division in Oklahoma City, OK.

This is a grant-funded, limited term position.

Positions in this job family are assigned duties and responsibilities involving the creation, maintenance, sealing and dissemination of Oklahoma Criminal History Records, and the sealing and dissemination of federal criminal history record information. This may include, but is not limited to, researching arrest, charge, and disposition information through the use of various databases and through written/verbal communication with other criminal justice agencies across the State of Oklahoma.

• Review each criminal history record to identify possible federal prohibitors for firearms purchases, specifically targeting felony offenses and misdemeanor domestic abuse crimes. Conduct research through access to multiple databases and by contacting law enforcement agencies to obtain any available dispositional data and the relationship between the victim and the offender in cases of domestic abuse convictions.
• Compare federal non-Triple I criminal history records to the state criminal history records of the same individuals. If criteria is met, take possession of the federal records through electronic communication with the FBI. Automate records, making them immediately available to all authorized requestors of the records. Flag Triple I criminal history records that contain crimes that meet the domestic abuse criteria as "Crimes of Domestic Abuse" in the OSBI's criminal history database.
  
  Add dispositional data received through research. For non-Triple I criminal history records, enter federal prohibitors into the NICS.
• Flag Triple I criminal history records that contain crimes that meet the domestic abuse criteria as "Crimes of Domestic Abuse" in the OSBI's criminal history database. Add dispositional data received through research. For non-Triple I records, enter federal prohibitors into the NICS.
• Image documents obtained during research and utilized for record updates and/or for entering information into the NICS Index into OSBI's Laser Fiche database for permanent storage. Destroy hard copies after imaging is completed.
• Log and report monthly totals of: all criminal history record comparisons; automations; domestic abuse crimes and other federal prohibitors identified, researched and/or flagged or entered into the NICS Index; and number of documents imaged.

The functions performed in this job family will vary by level, unit and organization, but may include the following:

• Enters, reviews, researches, edits, seals, expunges or deletes criminal history record information including arrests, charges, declinations, dispositions, sentences, custodial information, pardons, etc. in strict accordance with state and federal laws.
• Performs administrative review and quality audits of criminal history and background check records, ensuring transactions are properly identified and relevant crime flags are set properly.
• Prepares documents, detailed reports and presentations of varying complexity pertaining to criminal history records.
• Performs criminal history record checks by name, aliases and social security number in accordance with the Oklahoma Open Records Act and other State Statutes.
• Trains law enforcement personnel on relevant state and federal laws governing the submission of criminal history records and the proper procedures for reporting. Audits law enforcement agencies for compliance with criminal history reporting requirements and provides written and verbal feedback through reports and collaborative meetings.
• Trains non-criminal justice agencies regarding authorized purposes for requesting, receiving, storing and disseminating federal criminal history record information. Audits non-criminal justice agencies for compliance with relevant state and federal law, as well as the CJIS Security Policy. Provides guidance for remediating any audit findings.
• Reconciles state criminal history records with those available at the federal level, researching the information in both state and federal repositories, updating and automating records as applicable to ensure the most accurate and complete criminal history record can be disseminated in a timely manner.
• Maintains knowledge of the current practices, processes, and procedures on criminal history operations at the federal and state level. This may include…