Purchasing Officer- Society

Job Posting Title

Purchasing Officer-Oklahoma Historical Society

350 HISTORICAL SOCIETY

Oklahoma Historical Society

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full time

Regular

$65,000 plus benefits

Positions in this job family are assigned responsibilities involving the procurement, purchasing, contracting and/or the acquisition of goods and services for an institution or agency.

• Performs the assigned duties of a procurement specialist. This includes but is not limited to the lifecycle of the procurement process; planning, managing, and purchasing goods and services from external suppliers and sources, evaluating and negotiating contracts, and purchase orders.
• Performs the assigned duties of a purchasing specialist. This may include placing the order(s) for goods and services, selecting suppliers, negotiating contracts, monitoring supplier performance, and maintaining good relationships with the supplier.
• Drafts and reviews specifications and requisitions developed by other divisions of the agency; determines method of acquisition.
• Maintains bidder lists, product and services information, supplier information, and acquisition records.
• Conducts bidder conferences and bid openings; tabulates and evaluates bids; recommends awards; mediates disputes.
• Makes recommendations to management concerning products and services and available sources of supply.
• Performs the duties of a contract specialist and may negotiate, write, monitor contractor compliance with all state and federal regulations and agency policies, evaluate contracts, monitoring contractor expenditures, reviewing, validates, and/or approves invoices/claims, and ensuring timely submission reports.
• Performs the duties of an acquisition specialist and may be assigned the responsibilities of identifying, evaluating, and negotiating potential acquisitions for an institution or state agency.
• Advises agency personnel on departmental rules, Central Purchasing regulations and laws; provides technical guidance and training to agency staff and vendors.
• Represents the agency at public and private sector meetings to explain the functions, procedures and legal guidelines concerning state purchases and contracts.
• Acts as liaison to Central Purchasing.
• Supervises and trains subordinate personnel.

Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.

This is the advanced level of the job family responsible for technical and administrative freedom to plan, develop, and organize work assigned within broad program guidelines. At this level, incumbents will have advanced level responsibilities, tasks, and duties. This may include assigning funding, assisting in developing internal processes and procedures, determining the method of acquisition, and/or other advanced duties as assigned.

At this level employees may be considered “Senior” level staff and have business titles reflecting their expertise.

Knowledge,

Skills and Abilities

required at this level include knowledge of the procedures and practices for a specific aspect of the lifecycle for obtaining goods and services for an agency; principles and practices of sole source acquisitions; contract administration principles; budgeting and financial control.

Ability required at this level includes the ability to write and review documents related to obtaining goods and services for an agency to ensure compliance with all state and federal rules, state purchasing laws, and other legal mandates; and monitor contract performance.

Education and Experience requirements at this level consist of three (3) years of technical clerical work plus three (3) years of experience involving…