Procurement Coordinator

The Procurement Coordinator is responsible for providing comprehensive administrative and clerical support to the purchasing department. This includes maintaining files and documentation, preparing reports and correspondence, and coordinating meetings. The role involves working closely with team members and vendors to ensure efficient purchasing processes and accurate record-keeping. The coordinator will handle tasks from preparing bid documents to resolving invoice issues, serving as a key point of contact for internal and external stakeholders.

• A High School Diploma or GED is required, along with a minimum of six months of related experience in an administrative or purchasing role.
• Proficiency in Microsoft Office products is essential for this position.
• Basic data entry skills and knowledge of purchasing processes and procedures are a must.
• Excellent written and verbal communication skills are required to effectively interact with vendors and team members.
• The ability to perform multiple tasks effectively in a fast-paced environment is crucial.
• A valid driver's license must be maintained throughout employment.

• Prepare and disseminate bid lists, bid analyses, purchase order documents, and other related correspondence.
• Maintain and organize paper and electronic files, records, and documentation for the purchasing department.
• Coordinate and schedule meetings, take notes, and distribute them to relevant parties.
• Process and resolve invoice exceptions and holds in coordination with the accounts payable department.
• Support departmental needs by ordering supplies, maintaining office equipment, and managing business card and forms inventory.
• Interact with vendors to obtain order acknowledgments and ensure proof of performance on items not received through the warehouse.
• Perform data entry and assist with special assignments, including generating financial software query reports.
• Provide general support to the purchasing department, including greeting visitors, routing mail, and assisting buyers as needed.