Receptionist, Administrative​/Clerical

General Summary

Responsible for switchboard operation, guest reception, mail service, and clerical duties.

• Answer and direct incoming telephone calls to the proper office or person.
• Greet guests as they enter the building.
• Provide backup administrative support, including filing, scanning, and word processing, as requested.
• Process incoming packages and mail, route to the proper department of person. This includes physical mail, as well as emails and online document retrieval.
• Process outgoing packages and mail, prepare mailing labels or envelopes as required and deliver to the post office (one block away from office).
• Perform data entry as requested.
• Develops and maintains the office as a professional, organized physical space for staff and visitors.
• Performs other duties as required.

• Demonstrates ability to maintain confidentiality of private business information.
• Proactive and organized with demonstrated attention to details.
• Effective time management skills.
• Basic computer skills with proficiency in the Microsoft Office Suite, including Microsoft Teams.
• Proficient in typing and data entry.
• Uses critical thinking skills to solve problems and see projects through start-to-finish.
• Promptness, flexibility, and a willingness to learn.

• High School diploma or equivalent required.
• Prior experience in a comparable position operating a multi-line telephone system preferred.
• Valid Driver's License required.