Personal Executive Assistant

Job Title: Personal Executive Assistant

Pay: $40, per year

Location: Tulsa, OK

Benefits: This position is eligible for medical, dental, vision, and 401k.

Job Type: Direct Hire

Our client is seeking a dynamic, highly organized Personal / Executive Assistant to provide comprehensive administrative and personal support to senior leadership. This role requires a proactive professional who takes full ownership of responsibilities, communicates confidently with family members and guests, and thrives in a fast‑paced, service‑oriented environment.

The ideal candidate is personable, detail-oriented, and capable of managing both executive‑level administrative duties and personal tasks with discretion and efficiency.

Executive & Administrative Support

• Manage calendars, appointments, and scheduling for leadership.
• Coordinate meetings, travel arrangements, and itineraries.
• Prepare correspondence, reports, and confidential documentation.
• Serve as a point of contact between leadership and internal/external stakeholders.
• Anticipate needs and proactively solve problems.

Personal Assistance

• Handle personal errands and ongoing tasks (e.g., vehicle registration/tag renewals, appointments, reservations).
• Maintain and manage family resort bookings and travel logistics.
• Coordinate events, gatherings, and guest arrangements as needed.
• Provide high-level customer service when interacting with family members and guests.

Operational Support

• Ensure deadlines and commitments are tracked and met.
• Maintain organized records and systems for both business and personal matters.
• Exercise discretion when handling sensitive information.

• 2+ years of experience in an Executive Assistant, Personal Assistant, or high-level administrative role preferred.
• Excellent organizational and time management skills.
• High level of professionalism and discretion.
• Self‑starter with a strong sense of ownership and accountability.
• Proficient in Microsoft Office and standard business technology tools.

• Full‑time position with flexibility; workload may not consistently require 40 hours per week.
• Occasional half‑day Fridays.
• Primarily office‑based in Tulsa, OK.