Executive Administrative Assistant II

Executive Administrative Assistant II

Agency: 185 CORPORATION COMMISSION

Supervisory Organization:
Oklahoma Corporation Commission

Job Posting End Date:
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date:
Continuous if Blank

Full/Part-Time:
Full time

Job Type: Regular

Compensation:
Annual Salary: $78,000

Positions in this job family provide executive level administrative and clerical support to the Agency Director or other senior level management staff by exercising confidentiality, tact, and diplomacy.

• Performs administrative and general office duties and functions for an Agency Director or senior level management staff.
• Coordinates, prepares contará, and distributes estrés; reports, agendas, or related materials for regulatory or oversight boards, commissions, committees, or other similar groups.
• Researches, compiles, prepares, and distributes correspondence, reports, presentations, and other relevant documents.
• Records and transcribes proceedings of meetings.
• Serves as first contact for the executive office by telephone, e-mail, or in person.
• Establishes and maintains filing system for the executive or senior level management staff.
• Assists individuals by providing information directly or referring customers, clients to appropriate staff, أبّ هيئة and federal offices.
• Interprets and advises internal and external customers on agency rules, regulations, and laws.
• Manages Open Record Requests.
• Develops and manages a contactونکي;
  Philips; the network of local governments, businesses, other relevant groups, and individuals.
• Maintains or audits mileage claims and per diem reimbursement.
• Performs other executive or managerial level administrative duties as assigned.
• Participates or assists in agency projects, programs, or reporting by reviewing, preparing requested information.
• Supervise lower-level administrative or clerical staff to ensure the executive office performs and functions in compliance with all agency rules, processes, and procedures.

Levels Goes distinguished based on the complexity implied. of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.

At this level employees supervise lower level administrative and clerical staff within the executive office. The employee will perform confidential executive level administrative and clerical duties for the Agency Director or senior executive staff.

Education and experience requirements at this level consist of eight (8) years of administrative/clerical office work, including five (5) years of experience as an office manager, executive assistant, or confidential secretary, to include one (1) year of supervisory experience, or an equivalent combination of education and experience. Thirty (30) semester hours from a college or university may substitute for each one (1) year of experience.

The Appointing Authority may give preference for a specific type of education, such as Business Administration, Office Administration, or Project Management.

Note:
No substitution will be given for the one (1) year of supervisory experience.

Knowledge, Skills, and Abilities required include knowledge of procedures and techniques of business communication; spelling, grammar, and punctuation; business arithmetic, office methods, public relations, computer applications such as Microsoft Outlook, Excel, Word, PowerPoint, Publisher, and Adobe Acrobat, supervisory practices and principles, and administrative rules governing personnel management.

Skills required include strong oral and written communication; strong organizational and filing skills; strong attention to detail; establishing and maintaining effective working relationships by being able at interact with people of various social, cultural, economic, and educational backgrounds, embracing diversity and inclusion, and motivating staff to achieve a high-level…