Director, Facilities

Director, Facilities

Department:
Administration

Employee Category:
Exempt

Reporting Relationship:
Vice President, Legal Affairs

• Dependability:
  Fulfilling what I consented to do, even if it means unexpected sacrifice
• Diligence:
  Investing all my energy to complete the tasks assigned to me
• Initiative:
  Recognizing and doing what needs to be done before I am asked to do it
• Thoroughness:
  Knowing what factors will diminish the effectiveness of my work or words, if neglected.

The Director of Facilities oversees the management and maintenance of an organization's physical infrastructure, ensuring that facilities are safe, efficient, and well‑maintained. They are responsible for strategic planning, budgeting, long‑range planning and maintenance needs, negotiating contracts within procurement policies and procedures, controlling construction projects and renovations, and coordinating teams to maintain buildings, equipment, and systems.

• Strategic Planning – Develops short and long‑term facilities plan for efficient and cost‑effective management.
• Budget Management – Creates and monitors facility budgets, including operational expense, maintenance and capital projects. Develops capital budgets and forecasts. Works with utility companies to maximize efficiency and reduce operating costs. Conducts procurement and bidding processes when necessary.
• Maintenance and Repairs – Oversees all aspects of building maintenance including preventative maintenance, repairs, and renovations. Continuously assesses satisfaction with facility services; identifies shortcomings and takes prompt action to maintain high customer service levels.
• Team Management – Oversees a team of Facility managers, facility technicians, custodial staff and contractors. Ensures cross‑coordination and cross‑training between organization, facilities and sites.
• Contractor Management – Responsible for selecting, managing and overseeing contractors for facility related projects. Ensures services are provided at the right amount without over scheduling. Serves as the owners' representative for new construction and renovation.
• Safety and Security – Coordinates with Safety and Risk Managers to ensure compliance with regulations, implements safety procedures and changes. Oversees security systems, contractors, alarm systems, monitoring and response for all properties. Assists in inclement‑weather planning and oversees facility needs during adverse weather.
• Emergency Response – Assists in developing, maintaining and implementing plans for emergency response including fire, natural disasters, inclement weather, break‑ins and vandalism. Works with contractors to obtain vendors for emergency situations.
• Space Planning and Grounds Oversight – Manages space planning, layout and utilization of facilities that meet staff and patient needs. Oversees lease negotiations, renewals, and management for all leased properties in coordination with the Legal Department. Manages relationships with property owners and landlords.
• Staff Management – Works with staff to understand skill sets, areas of expertise or training needs to improve efficiency and reduce contractor reliance. Performs administrative duties of staff management for direct reports.
• Supports Variety Care's accreditation as a Patient Centered Medical Home and our commitment to provide care to all patients that is Safe, Effective, Patient Centered, Timely, Efficient, and Equitable. Provides leadership to achieve the "Triple Aim" of healthcare reform: improve experience of care, improve health outcomes, and decrease costs.
• Embodies the strength of personal character, values honest communication, displays high moral and ethical conduct, integrity, adaptability and sound judgment. Must be a leader in the department and community. Result‑oriented problem solver who is responsible and accountable.
• Performs other duties as assigned.

• Project management
• Budgeting experience and strong math skills
• Familiarity with construction, architecture and various systems such as HVAC, electrical, plumbing, etc.
• Experience with request for proposals and selection…