Computerized Maintenance Management System; CMMS Analyst

Computerized Maintenance Management System (CMMS) Analyst

The CMMS Analyst is responsible for optimizing the district’s Computerized Maintenance Management System (CMMS) to support data‑driven decision‑making across Operations Services. This role focuses on developing intuitive, actionable dashboards and reports that enhance visibility into maintenance, HVAC, custodial, grounds, transportation, and child nutrition operations. The analyst will collaborate closely with department leads to ensure the CMMS is leveraged effectively for performance tracking, resource allocation, and continuous improvement.

• Pro Tech (Non‑Certified)
• Date Posted: 12/5/2025
• Location:
  
  OKCPS Operation Center – Operations

• Develop and maintain interactive dashboards and reports using CMMS data to support learning through operational insights.
• Provide training to staff on CMMS usage, reporting tools, and dashboard interpretation to enhance data literacy.
• Create documentation and standard operating procedures to support consistent learning and onboarding.
• Collaborate with departments to define KPIs that inform instructional strategies and performance benchmarks.

• Train and support staff in using CMMS tools effectively, fostering technical growth and confidence.
• Empower department managers with data‑driven insights to guide team development and performance.
• Promote cross‑functional collaboration to build analytical skills and shared ownership of operational goals.
• Encourage continuous improvement through data analysis and feedback loops.

• Design dashboards that promote transparency and equitable access to operational data.
• Use data to highlight service gaps and drive equitable resource allocation.
• Foster a culture of accountability through clear performance metrics and reporting.
• Support inclusive decision‑making by ensuring all departments have access to relevant data insights.

• Ensure data integrity and consistency across all CMMS modules to support reliable decision‑making.
• Analyze system data to identify trends, gaps, and opportunities for operational improvement.
• Work with IT and software vendors to troubleshoot issues and implement system enhancements.
• Support compliance and reporting requirements with timely, accurate data outputs.
• Perform other duties as assigned in alignment with the district’s mission and values.

• Champion internal systems modernization efforts
• Track and monitor the Council of Great City Schools KPIs
• Safe, reliable, and equitable operational systems in every school
• Timely delivery of services that protect instructional time
• Transparent management of grants and federal & state funds
• Cross‑functional integration with other district departments

• 95%+ on‑time service delivery
• 100% compliance with all regulatory, audit, and safety requirements
• Documented evidence of equitable service access across schools
• Quarterly monitoring confirms alignment of safety initiatives to literacy, numeracy, and postsecondary goals
• Year‑over‑year increases in principal, staff, and student satisfaction with safety programs and services

• Bachelor’s degree in Information Systems, Data Analytics, Business Administration, or related field (or equivalent experience).
• 3+ years of experience working with CMMS platforms, data analytics, or business intelligence tools.
• Proficiency in dashboard/reporting tools (e.g., Power BI, Tableau, or CMMS‑native reporting modules).
• Strong analytical and problem‑solving skills.
• Excellent communication and collaboration abilities.
• Experience in a school district or public sector operations environment is a plus.

* Relevant experience may be substituted for formal education at a 2:1 ratio. Therefore for every 1 year of college lacking, 2 years of directly relevant experience may be substituted.

• Familiarity with maintenance workflows, HVAC systems, transportation logistics, or custodial operations.
• Experience with CMMS platforms such as…