Payroll Specialist

Apply Online

Payroll Specialist, County Clerk

Job Number: 2157

Location:

320 Robert S Kerr #203, Oklahoma City, OK 73102

Supervisor:
Bailey Owens

Phone:

Fax:

Description

The Payroll Specialist supports the accurate and timely processing of payroll for five entities representing eight elected officials and all departments under their authority. This position is responsible for assisting with payroll administration, maintaining payroll-related personnel records, responding to reporting requests, and addressing employee inquiries regarding payroll programs. The role requires professional knowledge of payroll practices, strong attention to detail, and the ability to exercise sound judgment within established guidelines while ensuring compliance with all applicable federal, state, and local laws and regulations.

Essential Functions

Payroll Processing:
Assist with the accurate and timely processing of bi-weekly or monthly payroll for all county employees, ensuring compliance with federal, state, and local laws.

Timekeeping System Support:
Help maintain and update employee time and attendance records, addressing discrepancies or issues as they arise.

Munis System Utilization:
Input and update payroll data into the Tyler ERP Munis system, including new hire information, changes in pay, deductions, benefits, and tax status.

Employee Inquiries:
Respond to employee inquiries related to payroll, including pay discrepancies, tax deductions, benefits, and time-off balances.

Data Entry & Verification:
Ensure accuracy of payroll data by verifying hours worked, leave taken, and deductions. Audit payroll entries and correct errors as needed.

Tax & Compliance Support:
Assist with the calculation and deduction of federal, state, and local taxes, benefits, and garnishments. Stay updated on relevant payroll laws and regulations.

Reports & Filing:
Generate payroll reports for management and other departments. Assist in the preparation of monthly, quarterly, year-end reports, including W-2 and 1099 forms.

Record Maintenance:
Maintain confidential employee payroll records and ensure they are up to date.

Cross-Departmental

Collaboration:

Work closely with Human Resources, Benefits, and Finance departments to ensure accurate payroll processing and resolution of issues.

Training & Development:
Participate in training sessions on the Tyler Munis ERP system and other payroll-related tools and practices.

Maintain accurate timekeeping, attendance, confidentiality, and compliance with County policies.

Perform other duties as assigned