Administrative Programs Officer -II

Position: Administrative Programs Officer I-II
* Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency.
* Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program.
* Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.
* Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.
* Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs.
* Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences.
* Drafts policies and procedures, and develops contract or grant proposals.
* Reviews proposed legislation and recommends changes; may act as legislative liaison.
** Level I:
** Education and Experience requirements at this level consist of a bachelor's degree and one year of professional or technical administrative *
* ** experience in business or public administration; or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education.
* Assist in activating ODOT and OTA construction contracts for the entire state.
* Review contract documents and plans to accurately enter data into Site Manager and AASHTOWare software programs.
* Work with other divisions, field districts, and departments to collect and verify various information and documents.
* Generate Notice To Proceeds.
* Maintain electronic contract files, notice to proceeds, and final detail estimates.
* Assist in processing progressive estimates. Verify contractual documents and estimates for accuracy.
* Process claims for payment to contractors.
* Communicate with residency personnel and contractors of deficiencies.
* Assist with subcontract approval program.
* Ensure subcontracts are approved by Contract Compliance Division prior to approval.
* Maintain electronic subcontract files.
* Act as a liaison with contractors, field personnel, other divisions, other departments, and the general public for information and problem solving.
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