Compliance Coordinator

Overview

City Care exists to do the work few others are willing to do. We believe in the intrinsic value of every person. It is with love and compassion we advocate for the overlooked in our community. We provide food for the hungry, relief for the hurting, and hold space for complete restoration of lives that have gotten off course. And with enough endurance, we witness, firsthand, remarkable stories of transformation.

We believe in the power of unity. Poverty, homelessness, mental illness, and substance use disorder are community issues and deserve a community response of support for those working to create a better life for themselves and their loved ones. We are better, together. Still reading? Great! Now more about the position.

Position Overview

The Compliance Coordinator is responsible for ensuring City Care’s programs maintain compliance with grant requirements, regulatory guidelines, and internal policies. This role provides critical support across all programs by monitoring compliance metrics and grant expenditures, managing grant documentation and invoicing, and facilitating reporting processes. The Compliance Coordinator will work closely with program staff, finance, development, and leadership to establish strong compliance practices from the outset of each opportunity.

• Data & Financial Oversight
  • Maintain access to program dashboards, Quick Books Online, and HR software to track financial and payroll compliance related to grant-funded positions.
  • Review timecards, payroll reports, and supporting documentation to ensure payroll expenses align with grant requirements and invoicing standards.
  • Review and analyze Homeless Management Information System (HMIS) Annual Performance Reports (APR) to ensure compliance with grant requirements.
  • Assist in the development of grant proposals by providing financial data and reports.
• Grant Compliance & Reporting
  • Set up the agency for success at the start of each grant by implementing compliance frameworks and ensuring all documentation and reporting structures are in place.
  • Coordinate with Human Resources to communicate grant allocations and funding periods for payroll setup as grants begin, change, and end.
  • Work with program managers, development team, finance, and HR staff to align program and payroll spending with grant guidelines and monitor expenses for allowable uses of grant funds.
  • Ensure timely and accurate submission of required reports to funders and regulatory agencies.
  • Conduct periodic reviews to ensure grant data accuracy, completion, and compliance.
  • Maintain internal controls to safeguard grant funds and ensure adherence to grant regulations and reporting requirements, including proper documentation and record keeping.
  • Prepare and submit timely and accurate grant invoices and required reports to funders and regulatory agencies.

• Experience with grant compliance, financial reporting, or nonprofit accounting or program management.
• Familiarity with Quick Books Online, HMIS, Paylocity or other payroll/HR systems, Google Docs and Sheets, or the ability to learn new software quickly.
• Understanding of government grant management and compliance regulations.
• Excellent attention to detail and accuracy with strong analytical and problem-solving skills.
• Effective communication and organizational skills and ability to work ahead and collaborate.