Administrative Coordinator

Job Description

The Administrative Coordinator will support Skills Lab/Simulation operations within the College of Nursing at the Norman-Porter learning site. The purpose of this position is to provide the clerical/administrative support within experiential learning spaces to meet established standards.

• Organizes, coordinates and performs clerical and administrative functions following established standards.
• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
• Answers questions, provides information and handles complaints for internal and external customers.
• Updates office procedures for a more efficient operation when necessary.
• Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.
• Approves departmental expenditures within predetermined guidelines.
• Reviews billing from contractors and vendors, adjusts as needed.
• Establishes and maintains filing systems including confidential documents.
• Assists with design and selection of departmental computer programs.
• Selects, supervises, trains and evaluates performance of assigned staff.
• Prepares staff schedules and monitors and approves time worked.
• Coordinates departmental personnel and payroll issues.
• Plans and coordinates special projects.
• Schedules appointments and makes travel arrangements.
• Collects and disseminates information for internal and external customers.
• Performs other related duties as assigned.

High School Diploma or GED, AND: 12 months office, clerical, or administrative experience.

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines
• Ability to work independently and as a team player.
• Excellent interpersonal skills.
• Ability to multitask, be organized, and self-motivated.
• Ability to work in stressful situations and within deadlines.
• Ability to communicate verbally and in writing.
• Ability to complete tasks in an efficient and timely manner.
• Proficiency in managing budgets and resource allocation.
• Proficient with following regulatory standards (such as Board of Nursing and Accreditation).
• Ability to navigate across a large College of Nursing within a larger Health Campus.
• Ability to lift and move equipment, stand for prolonged periods, and bend over.
• Ability to work with files, office equipment, and lifting 20 pound equivalency.
• Ability to assist with setting up and cleaning up for events.

None

Physical:
Communicate effectively. Engage in repetitive motion.

Environmental:
Standard office environment.

Healthcare of educational experience preferred.

Student group

The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Yes

None

Mar 2, 2026