Executive Assistant - MidFirst Administration

Description

Mid First Bank is seeking a highly organized, decisive Executive Assistant to provide comprehensive support to senior leaders on the Executive Team. This role is critical in enabling leadership to focus on strategic priorities and long-term initiatives by ensuring daily operations run seamlessly. The ideal candidate executes with precision, anticipates needs, and thrives in a fast-paced, collaborative environment while delivering exceptional administrative support with discretion and professionalism.

• Manage executive calendars, including scheduling meetings, coordinating travel, and handling logistics.
• Prepare and coordinate meetings, including materials, agendas, and meal arrangements as needed.
• Plan and execute employee and department events, ensuring seamless execution.
• Prepare and submit payment requests, expense reports, and related documentation.
• Support administrative projects by tracking progress, coordinating with stakeholders, and ensuring objectives are met.
• Serve as a liaison with technology support and facilities teams on behalf of the department.
• Oversee office operations, including ordering supplies, equipment maintenance, and workspace organization.
• Anticipate leadership needs and proactively resolve issues before they arise.
• Perform additional administrative and operational support as required.

• Minimum 3 years of Executive Assistant or senior administrative experience.
• Bachelor's degree preferred.
• Proven ability to remain composed, professional, and effective under pressure.
• Exceptional organizational, time management, and prioritization skills with high attention to detail and follow-through.
• Advanced proficiency in Microsoft Outlook, Excel, Word, Teams, and PowerPoint.
• Strong written and verbal communication skills; confident interacting with executive leadership and senior management.
• Demonstrated discretion, integrity, and professionalism when handling confidential information.
• Collaborative team player with a positive, approachable demeanor and strong initiative to learn and adapt.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.