Accounting & Operations Coordinator

Overview

The Accounting and Operations Coordinator manages the day-to-day responsibilities associated with operating Allied Arts efficiently. Primary responsibilities include reconciling daily cash receipts and adjustments, posting payables to Quick Books, and monthly expense reporting. This position works closely with the Database/Reporting Analyst, serving the critical role of ensuring donor data is as clean as possible and regularly use new and existing tools in developing a deeper understanding about donors and prospective donors.

This position also works across the organization assisting the Events and Campaign managers with operational and financial aspects of events and stewardship projects.

To keep Allied Arts operating efficiently, the Accounting and Operations Coordinator serves as the primary contact to manage office needs and ensures the office space and vehicles are kept organized and well maintained. They work as a primary point of contact for technical/computer issues and work closely with contracted IT service providers, ensuring technology tools are optimized for our needs.

• Reconcile cash recipients and donor payments monthly, including the research and resolution of donor payment questions.
• Manage outstanding pledges, reconcile outstanding pledges monthly, send pledge reminders, and research donor pledge questions.
• Assist Director of Finance & Operations with the coordination of accounts payable, receivables and monthly budget variance reporting.
• Assist with maintaining the accuracy of the donor database.
• Oversee office administration.
• Provide a first level of technical support and coordinate with IT service providers.
• Work with the Events Manager on the annual ARTini auction and the Campaign Manager on donor stewardship projects.

• Proficiency in Microsoft Word, Excel, PowerPoint and Quickbooks.
• A solid understanding of donor CRM system, like Salesforce.
• Excellent verbal and written communications skills.
• Ability to present information concisely and effectively, both verbally and in writing.
• Ability to organize and prioritize work.
• Ability to manage project work independently with little supervision.
• Associate’s or Bachelor’s degree in a related field.
• Experience in an administrative position, preferably in a not-for-profit development office.

Work is performed in a professional office environment as part of a collaborative, team-oriented fundraising staff. The role requires the ability to observe, assess and evaluate information and materials in a typical office setting. Clear and effective communication—both verbal and written—is essential and occurs regularly in a variety of professional contexts.

Standard hours are Monday through Friday, 8:30 a.m. to 5:00 p.m. Occasional early mornings, evenings and weekends are required for events and activities outside of regular business hours. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position in accordance with applicable law.

Employees must occasionally transport and/or move up to 25 pounds. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job as required under applicable law.

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Allied Arts is a registered 501c3 nonprofit