Building Secretary

Responsibilities

Under minimal supervision provides diversified and confidential secretarial support for the Property Manager, Assistant Property Manager, communication with Building Security and services to the Building’s tenants and guests.

• Duties include preparing and distributing various office correspondence, light bookkeeping duties, processing of invoices for payment, working with vendors on accounts payable and receivables, and other general duties.
• Performs with use of technical and business vocabulary and knowledge of company operations, organizational procedures and personnel.

• High School Diploma or general education degree (GED)
• 1 - 3 years of experience
• Proficiency with PC Windows-based software, including Word, Excel and MS Office and, property management software such as Yardi and security/access control software such as Lenel.
• General office experience within the commercial real estate industry.
• High level of administrative competence.
• Accomplished people skills: phone and interpersonal, ability to work with various and conflicting personalities; able to communicate with tenants and vendors, defining and solving issues within company policies.
• Understanding and use of general office tools and equipment.
• Demonstrate reliability, integrity and confidentiality.
• Commercial real estate knowledge desirable.