Watch Center Administrative Assistant

Job Family / Code: 999 Watch Center Administrative Assistant I (E17A)

Position Numbers:

JR Number: JR55191

Salary: $30.65 per hour

Number of Vacancies: 1

Work Locations:
Oklahoma City Office

Division:
Watch Center

Application Filing Procedures:
Eligible external applicants will apply online through the State of Oklahoma Careers site:  Eligible internal applicants will apply online through Jobs Hub from your Workday profile.

• This position is part time with no benefits. The incumbent will not be permitted to work more than 999 hours within a rolling calendar.
• Exempt from Complaint Rights
• Selected Applicants must pass a rigid character and background investigation, a drug screen, and polygraph examination.

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities.

Knowledge, Skills, and Abilities required at this level include knowledge of spelling and punctuation; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy;

and to follow oral and written instructions.

• a) Completion of 60 hours from an accredited college or university; and
• b) Three (3) years’ experience relevant to the essential tasks listed in this job description – Preference given to those OLETS certified.

Some positions within the Oklahoma Bureau of Narcotics may require shift work (days, nights, weekends and holidays) and be on an on-call rotation.

• 24/7/365 (including days, nights, weekends and holidays) OK Watch Center console coverage for the Oklahoma Bureau of Narcotics - monitor, assess, and manage requests for information and assistance received by telephone, email, and tip hotlines.
• Provide support functions for the OBN Interdiction Unit and other OBN units while in the field on operations via radio communications and additional search databases.
• Writes intel reports in record management system for interdiction seizures. Sends out required email distribution of interdiction seizures and keeps log of these reports.
• Perform security and safety functions for OBN properties monitor CCTV, alarm systems, building and gate access.
• Use OLETS, NLETS, & NCIC and other investigative resources to conduct and respond to inquiries on criminal history, backgrounds, vehicle registrations, wanted/missing/stolen searches, and other investigative support requests.
• Maintains operations for OBN HQ after hours that could also include normal business hours as needed to cover for front desk receptionist including opening/closing lobby, greeting and acknowledging visitors, maintaining front end security and verifying identity, following procedures for logging visitors, evidence, subpoenas, logging and distributing mail.
• Perform outside LE agency’s applicant background requests in our record management system and respond accordingly.
• Assists compliance inspectors with required backgrounds – OLETS, NLETS, NCIC.
• Responds and/or directs incoming requests for HIDTA Case deconfliction entries for Oklahoma state coverage 24/5 and after-hours coverage for Texoma HIDTA initiatives.
• Acts as after-hours emergency call out service for the State Fire Marshall’s Office
  -to include fielding regular office calls and urgent requests, contacting on call Fire Marshall and assisting with investigative case research.
• Assists other units within OBN with data entry into record management system.
• Assists Registration/PMP division running backgrounds on registrants.
• Monitors assigned covert electronic devices as needed and documents activity during shift.
• Assists with ODOC terminal and console operations as needed.
• Records daily shift activity in central watch center console log.
• Maybe assigned special projects to assist on within the Watch Center or from another OBN unit.
• Prioritization of all these combined work duties to support law enforcement in a timely manner.
• Represents agency, supervising official, or program area at meetings and/or conferences.

This is the career level where duties and responsibilities will be performed at all levels of complexity.