Operations and Administrative Coordinator

Overview

The Operations and Administrative Coordinator plays a vital role in supporting the day-to-day operations of Leadership Oklahoma. This position ensures organizational efficiency through strong financial management, administrative support, and operational coordination. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities while supporting staff, board members, and external partners across the state.

• Coordinate daily operational needs to ensure smooth and efficient organizational functioning
• Maintain organizational calendars, schedules, and deadlines
• Support statewide programs by coordinating logistics, materials, and internal communications
• Manage vendor relationships, contracts, and service providers as needed
• Assist with facilities, equipment, and technology coordination

• Provide administrative support to the President & CEO and senior staff
• Prepare correspondence, reports, agendas, and meeting materials
• Coordinate board and committee meetings, including scheduling, materials, and follow-up
• Maintain organized digital and physical filing systems
• Serve as a primary point of contact for general inquiries

• Assist with basic bookkeeping tasks such as invoice processing, expense tracking, and reimbursements
• Support budget tracking and grant documentation as needed
• Maintain accurate databases, contact lists, and records
• Assist with data collection and reporting for internal and external stakeholders

• Support internal communications across staff and regions
• Coordinate logistics for events, trainings, and statewide meetings
• Assist with donor, partner, and stakeholder communications as directed
• Ensure consistent organizational branding and professionalism in materials

• Support special projects and initiatives as assigned
• Uphold confidentiality and professionalism in all aspects of the role

• Bachelor’s degree preferred, or equivalent professional experience
• 3+ years of professional experience in bookkeeping and office administration.
• Proven proficiency with Quick Books Online and the Microsoft Office Suite.
• Experience preparing financial statements
• Experience with online CRM – specifically NEON
• Customer service (helping members with event registration, dues payment, profile updates)
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced environment
• Comfort working with diverse stakeholders across a statewide network