Administrative Assistant ; Part-Time

CAREERS AT OKLAHOMA MEDICAL RESEARCH FOUNDATION

Have big ideas, passion, and a desire to grow? Join us and make a difference.

For multiple consecutive years, Foundation employees have voted OMRF among “Oklahoma’s Top Workplaces.”

Our mission: “…so that more may live longer, healthier lives.” Learn more .

The Aging & Metabolism Research Program at Oklahoma Medical Research Foundation (OMRF) is seeking an organized and dependable part-time Administrative Assistant to support multiple Principal Investigators (PIs) and research program needs. This position is essential to the smooth operation of the program and contributes to advancing scientific research.

• Providing administrative support for Principal Investigators (PIs) and assisting with additional operational needs as requested by PIs and other administrative staff.
• Procuring and managing office supplies to support day-to-day operations.
• Coordinating incoming and outgoing shipments, including Fed Ex and internal mail services.
• Coordinating regular mail pick‑up and distribution.
• Updating and maintaining informational flyers and bulletin boards.

• Assisting with planning and logistics for retreats, special events, and holiday celebrations.
• Managing weekly seminar logistics, including room setup, refreshment preparation, and post‑event clean‑up.
• Purchasing and organizing refreshments for seminars and meetings.
• Providing event planning and on‑site support as needed.

• Processing and tracking reimbursement requests in accordance with institutional policies.
• Performing P‑Card reconciliation and maintaining accurate financial records.
• Stocking and maintaining breakrooms to ensure a welcoming and functional environment.
• Troubleshooting and coordinating resolution of facility and equipment issues, including IT, phone systems, copiers, housekeeping, and biomedical service.

• High School Diploma (or GED).
• Proficiency in using office technology and software, including computers and Microsoft Office.
• Strong oral and written communication skills.
• Highly organized, detail‑oriented, and able to meet deadlines.
• Comfortable handling multiple tasks efficiently while producing high‑quality work.
• Ability to work independently and collaboratively with other administrative staff, departmental teams, and the foundation.
• Skilled at interacting effectively with a diverse group of people, personalities, and cultures.
• Demonstrates strong initiative, responsibility, and adaptability.

• Previous office, clerical, and/or administrative support‑related experience.
• Demonstrated experience managing projects, including coordinating timelines, tracking progress, and collaborating with multiple stakeholders.
• Background in accounting or financial administration.

Approximately 20‑25 hours per week, with hours scheduled between 8:30AM and 5:00PM, Monday through Friday.

Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation’s oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer’s disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross‑disciplinary approach to medical research and ranks among the nation’s leaders in patents per scientist.

Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, “…so that more may live longer, healthier lives.”

Successful candidates will demonstrate commitment to this mission.

OMRF is an Equal Opportunity Employer.