Office Support Administrator

Business Line / Corporate Support

Office Support

Reports to Regional Office Support Leader

FLSA Classification Non-Exempt (Overtime Rate 1.5)

This role provides front desk receptionist duties for our South Oklahoma City office and will, at times, need to provide above basic level administrative support, including drafting letters, reports, charts, and graphs using word processing, spreadsheet, database, or presentation software. The incumbent will screen calls and visitors, prepare agendas, arrange travel for meetings, and coordinate high-volume lunch events and other in-person meetings on a weekly and daily basis.

• Ensures cleanliness of all office areas (outside of janitorial services).
• Communication with, and coordination of, office cleaning service and repairs.
• Package pickup and delivery.
• Sorts and distributes incoming mail and prepares outgoing mail and packages.
• Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.).
• General typing, copying, printing, binding.
• Basic data entry in information systems and databases.
• Generates simple documents such as letters, memos, spreadsheets, and presentations.
• Scans and sends documents to clients, sub-consultants, and other Garver offices.
• Scans documents to electronic files.
• Services office fleet vehicles as needed and maintains vehicle logs.
• Assists with fleet vehicle tag renewals.
• Assists with travel arrangements.
• Assists with agendas, meeting minutes, and attends meetings as needed.
• Codes, routes, tracks, and records office-related invoices/expenses.
• Plans, coordinates, executes, facilitates, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.).
• Plans, coordinates, and manages all aspects of recurring meetings, workshops, and lunch-and-learn sessions, including meals, printed materials, venue arrangements, audiovisual setup, and cleanup.
• Drives and champions Garver culture initiatives/Garver Ambassador.
• Other duties as assigned.

• High School Diploma or equivalent.

• 1 year of professional experience.

• Valid Driver’s License.

• Basic IT experience.

Knowledge of:

• Standard office equipment
• Microsoft Office
• Word processing, spreadsheets, presentations, and document creation

Skill In:

• Organizational and prioritization skills
• Communication and teamwork

Ability:

• Capability to become trainer within the office support track
• Operate standard office equipment (printing, scanning, faxing, copying, etc.)
• Problem-solve and assist team(s) as needed

• Ability to sit for long periods of time.
• Lifting or carrying up to 30 pounds.
• Pushing or pulling.
• Keyboarding.
• Driving.
• Stooping, crouching, or kneeling.
• Ability to hear, understand, and distinguish speech to communicate in-person and on the telephone.
• Visual acuity to read printed materials and screens.

These physical demands reflect those that must be met by an employee to perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is an in‑office position; duties and responsibilities are generally performed in an office setting. Occasional travel to offsite locations for work or meetings may be required.

To be considered for this role, you must provide a Cover Letter with your application.

Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.