Front Lobby Receptionist - Ocao - Ihs

Job Summary

Provide general clerical support including a variety of word processing assignments for the Oklahoma City Area Office's Office of Environmental Health and Engineering and Purchase and Referred Care Divisions.

• Physically located at the front receptionist desk, at the entrance of the Oklahoma City Area Office.
• Responsible to answer the telephone and receiving visitors who call to discuss business and obtain general information, providing routine information such as names and location of personnel, room numbers, telephone extension, etc.
• Direct individual or transfers calls to proper person or office.
• Accomplish the word processing of a variety of materials such as memoranda, letter reports and forms; utilize word processors or personal computers to type from handwritten or typed material or from voice recording material for spelling, grammatical construction, paragraphing, punctuation, style and clarity.
• Type material in final form unless a draft is requested. Terminology includes commonly used or limited technical terminology peculiar to the employing organization.
• May be required to file a variety of materials, e.g., correspondence, directives, medical records, reports, etc. according to an authorized filing system, for function to which assigned.
• Maintains master index in current status, establishing new folders as necessary to identify material to the appropriate subject heading. Upon receipt of new or revised publications, inserts additions and/or withdraws rescinded material.
• Screens files according to procedures, established for records dispositions, and prepares materials for destruction in accordance with the current regulations.
• Searches files and extracts information for use in the preparation of staff studies, briefings correspondence, reports, project material and for use in the formation of policies and procedures pertaining to the specific activity.
• Shall receive incoming mail, enters pertinent data to log, identifying material by date of receipt, origin, subject, suspense date and other necessary facts. Sends material to the individual responsible for reply.

• Background check required.
• Security clearance:
  Public Trust.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability status, protected veteran status or any other characteristic protected by law.