Assurance Administrative Assistant

Responsibilities

• Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks.
• Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
• Utilize Engagement software and other online applications to complete a wide range of tasks.
• Prepare and assemble reports, company materials, and client documents as directed.
• Conduct math checks, proofing, and formatting of financial statements before they are processed.
• Assist with preparation of Assurance and CAS (Client Accounting Services) engagement letters.
• Assist CAS with administrative projects such as check printing, binding reports, requesting delivery of documents.
• Process client confirmations.
• Prepare invoices for Audit and CAS billers (partners).
• Arrange various meetings via conference calls, video conference and webcasts.
• Attend Audit and CAS departmental meetings and document discussion topics and action items as needed.
• Provide general administrative support to partners, senior managers, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and running errands.
• Assist other admin staff as requested by the Office Administrator.
• Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients.
• Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed.

Location: Oklahoma City, OK

Work Arrangement: In-office

A Day In The Life:

• Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks.
• Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
• Utilize Engagement software and other online applications to complete a wide range of tasks.
• Prepare and assemble reports, company materials, and client documents as directed.
• Conduct math checks, proofing, and formatting of financial statements before they are processed.
• Assist with preparation of Assurance and CAS (Client Accounting Services) engagement letters.
• Assist CAS with administrative projects such as check printing, binding reports, requesting delivery of documents.
• Process client confirmations.
• Prepare invoices for Audit and CAS billers (partners).
• Arrange various meetings via conference calls, video conference and webcasts.
• Attend Audit and CAS departmental meetings and document discussion topics and action items as needed.
• Provide general administrative support to partners, senior managers, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and running errands.
• Assist other admin staff as requested by the Office Administrator.
• Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients.
• Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed.

Who You Are

• You have a high school diploma and 3+ years of experience in administrative support; experience in public accounting administration is a plus.
• You thrive in a high-volume, fast-paced work environment.
• You are a multi-tasking master, and there has never been a deadline you could not meet.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You love collaborating and being part of a team, but also enjoy working alone with limited supervision.
• You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks.
• You are proficient in:
• Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
• Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
• Docu Sign: including creating, sending, and tracking documents for e-signature.
• Adobe Acrobat: including creating, editing, and commenting on PDFs.
• Microsoft Outlook and Teams.
• You have strong written and verbal…