Administrative Support Specialist

Administrative Support Specialist – Rose State College

Job opening to support the Academic Advisement Office by performing a variety of advanced administrative and clerical duties for the college.

$30,000.00/yr - $30,000.00/yr

• Perform advanced administrative and clerical duties required for the operation of a college business or instructional office.
• Receive and route incoming calls, take messages, and schedule appointments.
• Greet and provide information to employees and office visitors.
• Prepare memorandums, letters, reports, instructional materials, and other types of business correspondence.
• Proof and verify accuracy on all travel requests, reports, and correspondence submitted by staff and faculty.
• Establish and maintain confidential files, records, evaluations, and absentee reports.
• Communicate with students, faculty, and administration regarding programs, policies, and procedures of the Division and College.
• Cross‑train with other academic divisions and departments to learn campus processes and procedures.
• Order and maintain inventory of office supplies and materials.
• Collect information and gather data for surveys and projects.
• Provide information and assistance to Academic Affairs division leadership.
• Maintain the office budget(s) and enter purchase requests.
• Manage daily office operations, including sorting, opening, stamping, and distributing office mail.
• Perform other related duties as assigned.
• Maintain regular attendance – an essential function of this position.

• High School Diploma or equivalent.
• Three (3) years of office, clerical, or customer service related experience.
• Accurate proofreading and editing skills.
• Good communication, interpersonal, and organizational skills.
• Proficiency with computers and MS Office (Word and Outlook).
• Ability to lift and carry up to 10 lbs. and reach above shoulder levels; includes periods of sitting, standing, walking, kneeling, bending, and stooping.

• Associate Degree or equivalent.
• Four (4) years of office, clerical, or customer service related experience.

Final date to receive applications:
January 6, 2026.

• Submit the original signed Rose State College application form.
• Provide unofficial degree conferring transcripts (official transcripts will be required if an offer is extended).

Candidate selected will serve a probationary period. All finalists may be subject to a background check and/or drug test.

Must be eligible to work in the United States.

An Equal Opportunity Employer.

In accordance with the American Disability Act, reasonable accommodations in the application process will be provided upon written request.

EMPLOYEE RELATIONS
6420 SE 15TH STREET – MIDWEST CITY, OK