Accounts Receivable Specialist

Accounts Receivable Specialist $21-23/hour, full-time with great benefits!

We’re in search of an Accounts Receivable Specialist with 3+ years of current A/R experience and knowledge handling 3rd party billings. An A/R Specialist manages incoming payments, ensures accurate billing, reconciles accounts, and supports cash flow by maintaining detailed financial records. The ideal candidate has an analytical approach to problem solving and can easily identify potential issues within data records and perform the necessary research to resolve them.

Previous experience working with both large and small companies and the ability to understand the accounting dynamics of each is highly desirable.

This is a full-time, hourly position with occasional overtime, based in our Oklahoma City office.

What's included with this position?

• Market Value Compensation $21-$23/hourly

• Up to 4 weeks of PTO based on tenure

• 8 Paid Holidays
• 401k with company match up to 30% of your contribution
• Tuition/Licensing Assistance
• Professional development opportunities and continuous on-the-job training
• Company-wide Community Service Opportunities and Community Engagement
• Positive Work Environment
• Full Suite of Benefits including but not limited to:

  • Health insurance- 4 plan options, majority of premiums company-paid

  • Dental and vision insurance with minimal cost to employees

  • HSA and FSA plans

  • Company-paid Life Insurance and AD&D Policy

  • Supplemental life insurance plans offered

  • Company-paid Employee Assistance Program

  • Voluntary Short and long term disability, critical illness and accident insurance

  • Legal Insurance Plan options

  • Pet Insurance Plans

  • Identity Theft Protection Program

Key Responsibilities

• Invoice Management:
  Review of system generated invoices, verify completeness of Home Depot process, contracts, and pricing, and ensure timely billing.
• Payment Processing:
  Record and process customer payments, including checks, credit cards, cash, and electronic transfers, and reconcile accounts receivable ledgers.
• Collections:
  Monitor customer accounts for overdue payments, follow up professionally, and establish payment plans when necessary.
• Account Reconciliation:
  Match balances in accounting records with bank statements, resolve discrepancies, and maintain accurate financial records.
• Reporting and Analysis:
  Prepare accounts receivable reports, analyze trends, and provide management with insights on cash flow and outstanding balances.
• Collaboration:
  
  Work with sales, technicians, finance, and other internal teams to resolve billing issues and support cross-functional projects.
• Customer Support:
  Respond to inquiries regarding invoices, account status, and payment issues, ensuring professional communication.
• Month-End/Year-End Support:
  Assist with closing procedures related to accounts receivable and support audits as needed.

Required Skills and Qualifications

• Education:
  
  Some accounting education preferred; experience in a Customer-facing role for an HVAC/Plumbing/Electrical company highly desirable.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office (especially Excel) and accounting software such as Sage Intacct or Oracle. Experience with Service Titan a plus but not required.
• Analytical
  
  Skills:
  
  Strong mathematical and problem-solving abilities to manage invoices, payments, and discrepancies.
• Communication:
  Excellent interpersonal and customer service skills for interacting with customers and internal teams.
• Organization:
  Detail-oriented, highly organized, and capable of managing multiple accounts and deadlines efficiently.
• Strong ethics and ability to keep confidential information.