Freight Accounting Administrator

Delivering Goods For The Good Of All™ - Trinity Rail

While _Trinity

Rail_ has built one of the broadest and deepest railcar platforms in the world, it’s what’s inside our cars that counts. We are proud to manufacture, maintain, and manage the railcars that deliver the indispensable goods that keep our lives, and our economy, rolling. “Delivering Goods For The Good Of All” is why we proudly come to work each day, and this is why our company exists.

This is our purpose._Trinity

Rail_ provides
- Railcar Manufacturing:  - Railcar Leasing Solutions:  - Railcar Maintenance & Parts:  - Fleet Management Services:  more information, visit us at  more about Trinsight®:  is _Trinity

Rail_ 's cloud-based platform purpose-built to bring your fleet into focus, allowing you to transform and streamline your supply chain with real-time tracking, analysis and management features that modern logistics demands

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For decades, _Trinity

Rail_ has been delivering the goods that keep North America moving. A humble promise to transport the everyday things that make everybody's lives better. It's our commitment to being stewards of the supply chain connecting companies with customers. People with products and Delivering Goods for the Good of All. While we've built one of the broadest and deepest railcar platforms in the world, to us it's what's on the inside that counts.

And the purpose these products serve for you like grain the secret ingredient for making memories, or gravel that paves the way for a getaway, fuel to power the road trip of a lifetime, cars that transport us to exciting new places, and essential chemicals that purify our water food and promote a healthy way of life. Indispensable goods that truly move us and keep our lives, and our economy rolling.

Trinity Rail is proud to

RSI Logistics, now part of Trinity Industries, is seeking a Freight Audit & Pay Administrator. In this role, you’ll ensure the timely and accurate processing of invoices and payments for transportation services, while maintaining precision in all rail carrier expense records. You’ll verify that each invoice aligns with client activity, confirming services were utilized as billed. Acting as the primary point of contact for transportation customers, you’ll resolve billing inquiries and issues promptly, escalating when necessary to ensure seamless service and client satisfaction.

Lead the freight audit and payable process for assigned clients, ensuring accuracy and efficiency throughout every step.

Responsibilities include:

• Accurately enter all manually received invoices and apply GL coding promptly upon receipt
• Review and resolve unassigned EDI
  410 freight bills in a timely manner, including disputing, assigning, or approving as needed
• Monitor and manage the group email inbox, responding quickly and professionally to inquiries
• Track Class 1 railroad websites to confirm all applicable invoices are entered in Rail Command®
• Follow the railcar lease invoice process, verifying accuracy and working with vendors to resolve missing or incorrect invoices
• Confirm all data is complete and accurate prior to weekly export deadlines
• Receive customer payment information and prepare data for weekly import into Rail Command®
• Reconcile rail carrier and vendor accounts regularly to maintain accuracy
• Proactively manage credits and vendor relationships to ensure proper application of credits
• Monitor railcar lease abatements and confirm all credits are applied
• Address and resolve issues logged in the shared customer issues log
• Maintain and update the freight audit dashboard, share weekly with the customer, and recommend process improvements
• Lead weekly customer calls to review freight audit status and discuss opportunities for improvement
• Prepare and submit weekly payment summaries for Class 1 and short line carriers
• Compile documentation and submit claims to rail carriers for refunds
• Build strong relationships with clients and rail carriers by providing clear, concise, and proactive communication
• Monitor and resolve issues collaboratively, escalating to the Account Manager when necessary
• Identify process improvements to reduce or eliminate finance charges
• Part…