Facilities Manager - Barbados Sotheby's International Realty

POSITION TITLE:

Facilities Manager
DEPARTMENT:
Property Management

REPORTS TO:

Manager – Property Management
POSITIONS DIRECTLY SUPERVISED:
Maintenance Technicians, Janitorial/Cleaning Staff, Grounds keepers, contractors/service providers

The Facilities Manager will be responsible for the efficient and effective management, maintenance, and operation of company buildings, facilities, and infrastructure. This includes ensuring that all facilities are safe, well‑maintained, compliant with statutory requirements, and cost‑effective to operate. The Facilities Manager will play a key role in overseeing preventative and corrective maintenance, supervising staff and contractors, managing budgets, and ensuring that workplace environments meet health, safety, and quality standards.

• Bachelor’s degree in Facilities Management, Engineering, Business Management, or a related field.
• A minimum of three (3) to five (5) years’ experience in facilities management, with at least two (2) years in a supervisory role.
• Clean driver’s license valid for Barbados.

• Strong leadership and supervisory skills.
• Proven experience in facilities maintenance, building systems, and vendor management.
• Working knowledge of budgetary controls and procurement processes.
• Excellent organisational, delegation, and negotiation skills.
• Strong analytical and problem‑solving abilities.
• Excellent communication skills (oral, written, interpersonal).
• Ability to schedule and manage preventative and emergency maintenance effectively.
• Knowledge of health, safety, and environmental regulations.
• Proficiency in MS Office and facilities management software.
• Ability to manage multiple projects simultaneously and work well under pressure.

• Lead and supervise assigned facilities staff and contractors to ensure performance standards are achieved.
• Provide coaching, mentoring, and training to staff to maintain high standards of service and professionalism.
• Monitor compliance with company standards, health and safety regulations, and industry best practices.
• Plan, coordinate, and supervise daily and periodic work assignments, ensuring deadlines and quality standards are met.
• Participate in recruitment, selection, and performance evaluation of facilities staff.

• Oversee preventative, routine, and emergency maintenance of all company facilities and equipment.
• Ensure building systems (HVAC, plumbing, electrical, fire safety, security, etc.) are inspected, tested, and serviced according to schedule.
• Develop and monitor maintenance checklists and ensure timely completion.
• Review and approve contractor work, ensuring adherence to scope, specifications, and quality standards.
• Maintain accurate records of maintenance activities, inspections, and incidents.
• Support sustainability initiatives, including energy efficiency, waste reduction, and water conservation.

• Prepare and manage annual facilities budgets, ensuring costs are controlled while maintaining quality and safety.
• Review invoices, manage procurement of supplies/services, and maintain vendor relationships.
• Ensure compliance with company policies, statutory regulations, and insurance requirements.
• Prepare monthly facilities reports, including updates on maintenance, repairs, budgets, and compliance matters.
• Maintain accurate records of service contracts, warranties, and safety certifications.

• Ensure all facilities provide a safe working environment for staff and visitors.
• Maintain and enforce workplace health, safety, and fire regulations.
• Oversee security and access systems, ensuring buildings are protected at all times.
• Conduct risk assessments and ensure disaster preparedness measures (e.g., hurricane, fire, flood) are in place.
• Ensure safety signage and protective measures are in place and properly used.

• Carry out any reasonable requests made by the Manager – Property Management.
• Attend meetings, training programmes, and development sessions as required.
• Keep abreast of emerging trends in facilities management and apply improvements to company operations.
• Promote positive client and staff relations through professionalism and responsiveness.