Workforce; Rota Coordinator

We are looking for a Workforce (Rota) Coordinator
to support effective workforce planning through the coordination and maintenance of staff rotas. The role ensures safe staffing levels, manages rota changes, and works collaboratively with teams to support efficient and compliant service delivery.

This is a full-time role and you will be required to work Monday - Friday 9:00-17:00

There is no sponsorship available for this role.

Interviews will be held in person in York.

Agencies need not reach out.

The post holder will be responsible for ensuring our clinical rotas are fully resourced across the multiple services Nimbus care delivers. They will be responsible for ensuring all clinical rotas are coordinated efficiently, liaising with medical staff to ensure adequate cover is provided at all times. You will be responsible for maximising the skills and resources within this cohort of staff and will be responsible for the booking of locums in order to ensure cost effective and safe staffing levels within all clinical services.

The post holder will ensure an appropriate level of skill mix is maintained at all times in line with service provision and clinical safety.

The post holder will work accurately under pressure with the ability to manage and prioritise their own workload.

This position is a demanding and fast paced role which requires excellent organisational, interpersonal and communication skills. The successful candidate will be expected to work autonomously and prioritise effectively.

The successful candidate will be given full training and a comprehensive induction programme.

Who are we?

Nimbus care is a not-for-profit, socially driven organisation within the NHS family. We are collaborative, agile and innovative at our core, working with partners across the system to remove complexity, inspire trust and create person‑centred solutions that make healthcare better for everyone.

What we do?

We work towards making a complex system simpler. Creating better, more seamless care closer to home.

How we do it?

By collaborating closely with GP members, Patient Safety Partners and wider health and care organisations, combining shared insight and expertise to improve outcomes for local people.

As a Disability Confident Committed employer, disabled applicants who meet the essential criteria for this job are guaranteed an interview.

Main

Duties and Responsibilities:

• Develop, maintain, and co-ordinate a comprehensive rota schedule proactively ensuring the clinical rotas across Nimbus care clinical services are resourced to the required levels each day.
• To be the main point of contact for clinical rota matters
• Identifying workforce gaps, acting on planned and unplanned absence to ensure service delivery is maintained and escalated where necessary.
• Ensure that rotas are reflective of planned service delivery to ensure sufficient resource oxidai??? safe staffing numbers.
• Identify and highlight opportunities to make improvements to the clinical rotas that will improve patient experience, support our workforce, and reduce pressure on the services.
• Utilise the clinical rota system (Rotamaster) including supporting clinicians with set up, shift booking and responding to queries as required.
• Ensure shifts are updated on the clinical rota system on a daily basis to reflect actual hours worked to support with Payroll.
• Respond to queries from clinicians regarding the rota and to provide information in line with protocol and procedures.
• Ensure that all tasks in relation to Payroll are completed accurately and in line with agreed timescales, working in collaboration where buf needed with the wider HR Team.
• Participate in the preparation and administration of audit information.
• Build and maintain effective relationships with clinical staff working within the services.
• To provide a timely response to all rota queries, resolving problems using own initiative where possible.
• Recording and reporting of sickness absence for clinical staff.
• Communicate with clinical staff on rotas to maintain excellent communication skills, resolve problems and issues and escalating where appropriate.
• Provide reports on…