Part-time Associate Registrar

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Position: Part-time Associate Registrar
Location: Nelsonville, OH
Job : 882
# of Openings: 1
Salary: $20.00 per hour

The Associate Registrar manages academic records for all current and former students and supervises the production of electronic student files, transcripts, enrollment/degree verifications, and the processing of requests from students for course changes while ensuring compliance with HC policies and the Family Educational Rights and Privacy Act (FERPA). The Associate Registrar oversees registration functions based on an understanding of HC policies and procedures and database systems, including registration, courses, and accounts receivable.

The Associate Registrar, in conjunction with the Registrar, develops and implements policies and procedures for delivery of quality registration and other student support services. The Associate Registrar assists in maintaining, troubleshooting, and enhancing the college's data management and related systems and will coordinate with Institutional Research to prepare state and federal reports (IPEDS, etc.).

• Ensures the accuracy and security of student academic records in accordance with FERPA, HC policies and standard records management practices.
• Provides high quality service to campus constituencies by producing timely and accurate transcripts, verifications of student enrollment/degree, data reports, and other student information and interprets, explains, and enforces academic policies and procedures to students, faculty, staff, and parents.
• Ensures the accuracy of student records each semester by coordinating audit reports and other quality assurance checks of student records.
• Oversees the reporting of enrollment data to the National Student Clearinghouse and facilitates the resolution of related system and data discrepancies.
• Ensures compliance with the HC and the State of Ohio records retention policies by using professional resources to stay current with records management techniques.
• Oversees registration services by developing and documenting policies and procedures, implementing and maintaining effective systems, and working in cooperation with the Registrar and others to ensure academic policies and procedures are enforced and proper records are maintained.
• Oversees support services to students such as the processing of withdrawals, cancellations, non attendance drops (per institutional attendance policy), prerequisite drops, and deleted sections with enrollment.
• In conjunction with the Registrar, oversees the development of class schedules.
• Ensures students have appropriate information needed to make informed decisions regarding registration, change of schedule, grading, auditing, and withdrawing and that the requests are processed sensitively, accurately, and according to HC policy.
• Helps to ensure the course database system is accurate and responsive to the needs of the College by assisting the Registrar with implementing curricular changes, updating fees, and making other updates to the system.
• Coordinates end-of-term processing.
• Resolves problems and enhances various processes, projects, procedures, etc. by employing critical thinking skills and creativity.
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
• Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, maintaining membership in professional organizations and participating in conferences, attending professional development courses, and attending training and/or courses required by the Registrar.
• Contributes to the overall success of the Office of the Registrar by performing all other duties and responsibilities as assigned.

• Bachelor's degree with related experience.
• Knowledge and awareness of the operation of a post-secondary institution is required.
• Three years proven experience leading and supervising staff and applying collective agreements.
• Experience with student information systems and the ability to develop processes and utilize technology to increase efficiencies.
• Familiarity with Freedom of Information and the Protection of Privacy Act (FERPA) is an asset.
• Comprehensive knowledge of the registration process from recruitment to graduation.
• Knowledge of policies, procedures and practices related to student services.
• Experience in process documentation.
• Reasonable accommodations may be requested and reviewed according to the Americans with Disabilities Act (ADA).

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