Sales Operations Specialist; m​/f​/d

As a Sales Operations Manager (m/f/d), you will play a key role in our international sales team and act as the operational interface between Sales, Operations, and Program Management. You will be responsible for steering and continuously improving our global sales processes – from deal qualification to fulfillment – ensuring that our workflows remain efficient, transparent, and scalable.
With your structured approach to data, systems, and processes, you enable our sales team to operate quickly, accurately, and in full compliance. You work with modern tools such as Hub Spot, Net Suite, JIRA, Confluence, and Power BI to make Sales Excellence measurable.
You will collaborate closely with internal stakeholders from Product Management, Operations, Fulfillment, Training, and Finance, directly contributing to the sustainable growth of Quantum Systems in the international government and security sector.

Maintain, oversee, and align the sales process landscape, supporting new and existing deals from qualification through fulfillment

Coordinate operational activities with stakeholders in Operations, Fulfillment, Product Management, and Training to ensure successful planning and execution of deals

Organize and execute Sales-to-Fulfillment tasks – qualitative and quantitative system-based support

Ensure consistent data quality and process hygiene in Hub Spot, Net Suite, and other software tools

Monitor deal status, pipeline maintenance, and forecasts in real time

Maintain material availability, pricing lists, and lead times (“shopping basket”)

Communicate with customers regarding operational execution and fulfillment of deals

Monitor and prepare defined quality gates throughout the sales process (Qualification, Solution Review, Proposal Review)

Manage key tools and platforms (CRM and ERP systems, Confluence, JIRA)

Provide KPI dashboards and live reports via Power BI

Support the sales team with administrative and process-related requests

Ensure compliance requirements (export control, end-user statements, documentation) are met

You are thinking in processes and structures, numbers do not scare you and thinking holistically is your strength

You bring at least 3–5 years of relatable experience in areas of sales operations, CRM and ERP tools, Fulfillment Specialist, Project management

You are not shy to raise issues and communicate and coordinate across different teams and stakeholder

You have a high willingness to support and optimize the daily work of the Sales and Business development team

You are fluent in both German and English and feel comfortable with outwards communication and customer interaction.

We believe in the power of combined efforts: straightforward tech expertise paired with a customer-centric focus.

We are industry pioneers who are ambitious, bold,and visionary.

We push limits, think outside-the-box and strivefor technological excellence toshape the future of aerial data.

We promise to be your runwayfor individual and professional growth.

Company pension scheme: We support you so that you can already make provisions for later.

Flexible working hours: With trust-based working hours, you are not only responsible for your working hours, but also for your work-life balance.

Mobile working: If it gets too turbulent for you in our office, you can get the necessary balance through mobile working.

Bike-Leasing: We support you in staying environmentally mobile and healthy.

Corporate Benefits: Your opportunity for attractive offers and discounts from well-known suppliers and brands, e.g. Adidas, Apple, Expedia.

Employee events: We not only want to grow together, but also celebrate our successes together.

Lunch-Card: Be powerful with delicious energy, daily lunch budget is sponsored.

Company Shuttle: Enjoy our convenient shuttle service that picks you up from Pasing in Munich and brings you to our location, with return trips at the end of the workday.

Quantum Systems specialises in the development, design, and production of small Unmanned Aerial Systems (sUAS). The company’s range of electric vertical take-off and landing (eVTOL) sUAS are built…