Project Executive Admin Assistant

Project Overview

Bechtel is building a semiconductor manufacturing plant in New Albany, Ohio. Bechtel will design and build Phase 1 of the Ohio One project, a total of 2.5 million square feet, including 600,000 square feet of clean rooms.

As the Project Executive Admin Assistant, you will be responsible for administrative duties, meeting and event planning/coordination, supporting office personnel, supporting project executives in daily tasks, and arranging travel as needed. This requires proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

• Coordinating and planning events/meetings, arranging for facilities, equipment, and refreshments, preparing and distributing notices, agendas, information packets, and minutes.
• Coordinating requests from clients, managers, and in‑house staff, determining action on important or emergency matters or directing them to the necessary contact in the manager’s absence.
• Collecting, reviewing, and distributing incoming hard copy and electronic mail, independently handling mail not requiring the manager’s attention.
• Coordinating complex travel arrangements, including details of business plans; preparing itineraries and expense reports.
• Independently maintaining a hard copy or electronic calendar for the responsible manager.
• Reviewing incoming communications, work orders, and service requests for subject‑matter content and routing them to the appropriate supervisor’s attention.
• Composing routine correspondence in response to requests for department services; answering inquiries from other departments, area offices, or outside entities.
• Monitoring all follow‑up actions required by supervisor/manager.
• Organizing material for meetings, presentations, and training sessions.
• Reviewing deliverables of assigned staff and monitoring quality to ensure all documents conform to established standards and procedures.
• Ordering office supplies and other items as required.

• Bachelor’s Degree from an accredited university and 1 year of relative work experience or 6 years of related work experience in lieu of degree.

• Intermediate to advanced skills in Microsoft Office Suites.
• Working knowledge of SharePoint, Visio, Concur, and Digital Supply Chain System (DSCS) for material requisitions.
• Excellent oral and written communication skills.
• Strong organizational skills; detail oriented.
• Experience interfacing with executive management and customers.
• Professional demeanor; able to handle highly confidential information.
• Must be able to work independently; may be required to work overtime with little or no notice.
• Experience programming using SQL.
• Previous Bechtel experience in a similar position preferred.

Bechtel offers robust benefits to support career development, enhance culture, and provide time to recharge. Learn more at Bechtel Total Rewards.

Bechtel is committed to fostering an inclusive environment where every colleague feels they belong and are treated equitably.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability who require a reasonable accommodation for any part of the application or hiring process may e‑mail their request to