HR Field Operations Coordinator

Overview

Knight Material Technologies (KMT) is a global leader in ceramic mass transfer and acid-proof equipment manufacturing. Established in the early 1900s, KMT specializes in providing innovative acid-proof and corrosion solutions, as well as construction and engineering services using state-of-the-art ceramic and plastic materials. With a commitment to customer-focused, customized solutions, KMT supports customers worldwide through a comprehensive network of facilities. Formerly part of Koch Engineered Solutions, KMT became an independent company in 2021 and has continued to expand its capabilities to meet a growing global market.

Role Description

This is a full-time, on-site role located in East Canton, OH, for an HR Field Operations Coordinator. The HR Field Operations Coordinator will handle a range of responsibilities including supporting employee relations, assisting in recruitment and onboarding processes, ensuring compliance with company policies and labor laws, facilitating training sessions, maintaining employee records, and coordinating HR-related projects. The role will also involve collaborating with team members to foster a positive and productive workplace culture, addressing employee inquiries and concerns, and assisting with benefits administration and payroll coordination.

Job Title: HR Field Operations Coordinator

Reports to: HR Supervisor – Field

Non-Exempt Position

Location:East Canton, OH

• Research and compare available travel and hotel accommodations to identify the best available option for each travel need.
• When travel arrangements are within approved travel reasons and budget limits, makes all arrangements and reservations as requested.
• Resolve any issues that arise during travel, such as delays or itinerary changes.
• Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff.
• Provide guidance, training, and customer services to employees regarding travel in alignment with company policy and procedures.
• Obtains approval from leadership for travel requests and expenses that exceed established limits.
• Drive continuous improvement of the travel request and reimbursement system and operations.
• Manage any outside travel agencies and related online portals or applications.
• Monitors and facilitates the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.
• Coordinate and track all site-entry requirements for field personnel, including:
• Background checks
• Drug and alcohol testing
• Safety training and certifications (e.g., MSHA, OSHA, client-specific training)
• Medical clearances and documentation
• Client-required forms and onboarding documentation
• Verify, maintain, and organize training records, certifications, and compliance documentation for field crews.
• Ensure all personnel meet site-specific requirements prior to mobilization.
• Maintain centralized digital records and Teams folders for site documentation and onboarding materials.
• Collaborate with HR, Safety, Operations, and Project Management teams to align travel and compliance requirements with project schedules.
• Performs other related duties as assigned.

• High school diploma required; higher education preferred.
• Previous training with demonstrable travel coordinating or logistics experience (government experience is a plus)

• Excellent verbal and written communication skills.
• Strong working knowledge of the travel industry.
• Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.

• None

(With reasonable accommodation)

• Extensive sitting and computer work
• Must be able to lift to 35 pounds
• Must be able to access all areas of the facility
• Acton Oriented
• Plans and Aligns
• Ensures Accountability
• Communicates Effectively
• Decision Quality
• Manages Complexity
• Customer Focus
• Drives Results

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify.