Executive Administrative Assistant

Covering a 3-month leave of absence for the admin supporting the Executive VP for Quality/Strategy Job Profile Summary

• Responsible for administrative duties in support of an assigned executive or senior leader.
• Organizes and prepares documents for executives, leadership, clients, and team meetings.
• Coordinates meetings and events for executives, leadership team members, board committees, and/or shareholders, as applicable, and assists with minutes for the meetings.
• Assists with managing the travel and expenses of executives, leaders and their teams. Evaluates the travel expenses of the leader’s teams as requested.
• Manages executive and other leader’s calendars and communications to ensure coordination between them and their customers.
• Assists in coordinating activities and maintaining financial and other business records which may include the company’s charitable giving programs. Manages the requisition and alignment of expenses to the appropriate budgets.
• May serve as the administrator of company credit cards.
• Other duties as assigned.

• High School diploma required with Associates Degree or Administration certification highly preferred
• 4 years related experience required; executive assistant background preferred. Fluency in English is preferred.
• Knowledge of Microsoft Office programs and functions, with particular proficiency in Word, Excel, SharePoint and PowerPoint. Concur experience for booking travel
• Ability to handle confidential information
• Ability to carry out detailed event planning

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.